BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

February 4, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Thursday, January 31, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of January 30, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 10, are consent items and are routine in nature:

 

5.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $19,006.71 for period ending January 29, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.         Approve Employee Benefit Trust Warrant No. 430791 through 431336 for Oklahoma County in the amount of $128,189.64 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Receive the following litigation:

 

                        TC-2008-005:  Tort Claim

 

                        TC-2008-006:  Tort Claim

 

                        TC-2008-007:  Tort Claim

 

                        CJ-2006-1826:  District Court Trial Subpoena

 

                        CJ-2007-10966:  Summons and Petition for Foreclosure of Labor and Materialman’s Lien

 

8.         Receive Monthly Report of Fees for the month of December 2007:  (Document Received)

 

                        Juvenile Bureau

                  9N Restitution              $  14,292.88

                  9J Restitution                $       447.50

                  JJC Emergency             $    1,782.03

 

9.         Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of District No. 3.  This equipment is junked as verified and requested by Ray Vaughn, Commissioner, District No. 3.  (Document Received)

 

One (1) Echo Long Reach Power Pruner for Trimming Trees – c/n DC425-00331, s/n 6041, Model No. PP1250, acquired June 10, 1996 from Ron’s Lawn Mower Repair, 819 SW 29th, Oklahoma City, OK 73109, for $579.00.

 

            This item is broken beyond reasonable repair costs.

 

10.       Discussion and possible action for approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

                            UB-V, INC.          14-119-2150; New Chance City 2nd Addition; Lot 226; Block 000

                        UB-V, INC.          14-123-4258; Jackson Heights Sub Addition; Lot 014; Block 005

                        UB-V, INC.          14-123-4260; Jackson Heights Sub Addition; Lot 017; Block 005

                        MID EQUITY      09-147-2340; Capitol Hill Addition; All Lot 5 & E5ft Lot 6; Block 011

                        MID EQUITY      09-147-4685; Capitol Hill Addition; Lot 007; Block 021

                        MID EQUITY      09-399-5400; Schillings Addition; All ex r//w of AT&SF RY

 

Authorize Chairman to execute County Re-Sale deeds conveying the above-described real estate transactions.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received)

 

End of Consent Docket

 

11.       Discussion and possible action to receive a letter from Montie Smith, Oklahoma Department of Transportation, Outdoor Advertising Control Program Manager, regarding spot or strip zoning/annexation for outdoor advertising.  Requested by Ray Vaughn, Chairman.  (Document Received)

 

District No. 2

 

12.       Discussion and possible action for approval of Resolution No. __________ to provide maximum political transparency in county road and bridge construction by disclosing the identity of a county commissioner’s election campaign contributors that own or have a significant interest in land adjoining a county road or bridge project in the county commissioner’s district.  Requested by Brent Rinehart, Commissioner, District No. 2.  (Document Received)

 

13.       Discussion and possible action for approval of Grant of Temporary Right of Entry on Oklahoma County land located in part of SE ¼ of Section 11, T11N, R2W, to Department of the Air Force to monitor Soldier Creek drainage, trapping beaver, and removing/modifying dams as needed preventing the creation of wetland.  Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Engineer

 

14.       Discussion and possible action for approval of Resolution No. __________ amending Resolution No. 025-08, Engineering Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Payment for Oklahoma County Project 3-2005-A-BR, Bridge and Approaches on Indian Meridian over Coon Creek for relocation acquisition costs as provided by Cobb Engineering in the amount of $6,000.00.  This item was previously approved on January 23, 2008, but must be re-signed as part of ODOT’s bookkeeping requirements.  Requested by Stacey Trumbo, PE, Oklahoma County Engineer.  (Document Received)

 

15.       Discussion and possible action for approval of conveyance of Utility Easement to the State of Oklahoma acting by and through the Office of State Finance for the purpose of installation of a fiber optic cabling system at the Lincoln Property, 4201 North Lincoln Boulevard.  Requested by Stacey Trumbo, PE, Oklahoma County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

16.       Discussion and possible action for approval of Oklahoma County Utility Permit form.  Requested by Stacey Trumbo, PE, Oklahoma County Engineer.  (Document Received)

 

Planning Commission

 

17.       Discussion and possible action for approval of Resolution No. __________ to amend the zoning district            of Oklahoma County, Oklahoma.  The Oklahoma County Planning Commission on November 15,            2007, approved amending the existing zoning from CL-Urban Limited Commercial and Office District             to Special Use Permit for RM-Urban Multi-family Residential District (SUP-2007-02), on a tract of land   legally described as a part of the North Half (N½) of the Northeast Quarter (NE¼) of Section Nine (9),      Township Twelve (12) North, Range One (1) East of the Indian Meridian, Oklahoma County, Oklahoma, more particularly described as follows:  COMMENCING at the Northeast corner of the NE¼            of said Section 9, THENCE N89˚51’55”W on the North line of said section a distance of 642.69 feet to      the POINT OF BEGINNING; THENCE continuing N89˚51’55”W a distance of 258.31 feet; THENCE S03˚23’19”W a distance of 1319.04 feet; THENCE S89˚29’35”E a distance of 187.00 feet; THENCE    N00˚00’00”E a distance of 440.00 feet; THENCE S89˚29’35”E a distance of 297.00 feet; THENCE        N00˚00’00”E a distance of 290.17 feet; THENCE N89˚51’55”W a distance of 147.69 feet; THENCE      N00˚00’00”E a distance of 589.89 feet to the point of beginning.  Containing 8.47 acres more or less.              Location:  Northeast 63rd and North Luther Road (County Highway District #2).  The applicant      proposed using the property to develop staff housing for the Oklahoma Academy.  The Planning           Commission recommended that the Board of County Commissioners approve the zoning change as           provided in Title 19 O.S. § 868.16.  Requested by Tyler Gammon, Planning Director, and approved as     to form and legality by Gretchen Crawford, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

18.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

19.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

20.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

21.       Commissioner comments/general remarks:

 

22.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

23.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

                        CW08003 – Ammo, Guns, and Range Supplies

 

24.       Executive Session for the purpose of discussing the following:

 

a.       Pursuant to Title 25 O.S. § 307(B)(4), for confidential communications with the Board’s attorney to discuss the status of Case No. CIV-2006-1158, Jill Cutter, aka Jill Harris, Estate of William E. Harris, IV, deceased v. The Metro Fugitive Squad, et al., and discuss settlement amounts, if any.

 

b.      Pursuant to Title 25 O.S. § 307(B)(4), for confidential communications with the Board’s attorney to discuss the status of Case No. CJ-2005-5326, HCA Health Services of Oklahoma, Inc., v. John Whetsel, et al.

 

a.       Settlement of pending Case No. CJ-2007-4895, Board of County Commissioners v. Gerald D. Lewis, Eva L. Lewis, et al., regarding the acquisition of certain real property (Parcels 8,8.1, and 8.2) necessary to the construction of the Eastern Oklahoma County Turnpike.

 

25.       Action taken regarding the status Case No. CIV-2006-1158, Jill Cutter, aka Jill Harris, Estate of William E. Harris, IV, deceased v. The Metro Fugitive Squad, et al., and settlement amounts, if any.

 

26.       Action taken regarding the status of Case No. CJ-2005-5326, HCA Health Services of Oklahoma, Inc., v. John Whetsel, et al.

 

27.       Action taken regarding settlement of pending Case No. CJ-2007-4895, Board of County Commissioners v. Gerald D. Lewis, Eva L. Lewis, et al., regarding the acquisition of certain real property (Parcels 8,8.1, and 8.2) necessary to the construction of the Eastern Oklahoma County Turnpike.

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, February 13, 2008.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  ­­­­Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                                                               County Clerk Deputy and Director of Clerks of the Board