BOARD OF COUNTY COMMISSIONERS

 

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, February 27, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, February 22, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of February 20, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.         Discussion and possible action to receive report and presentation by the Association of Central Oklahoma Governments of the draft version of the Tinker Air Force Base Joint Land Use Study by Pavlik and Associates, consultant for the project.  Requested by Ray Vaughn, Chairman.  (Document Received)

 

The following items, No. 6 through 13, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $12,607.86 for period ending February 19, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 432286 through 433127 for Oklahoma County in the amount of $326,318.41 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive Monthly Report of Fees for the month of January 2008:  (Documents Received)

 

                        Court Clerk

      Sheriff Fees                                          $     126,427.97

      Law Library Fees                                 $       39,800.15

      Revolving Fund Fees                            $       81,356.17

      Drug Court User Fees                          $         6,415.00

 

                        County Clerk

                        General Fund                                        $     343,395.93

                        Clerk Lien Fee Fund                             $         9,717.81

                        UCC Central Filing Fund                      $       66,696.24

                        Records Preservation Fund                   $       68,465.00

                        OK Tax Comm. % of Doc Stamps       $     273,280.58

                        Mechanic Liens/Investments                  $       29,589.83

                        Refunds                                                $         1,347.71

                  Total                                        $     792,493.09

 

                        9.         Receive Court Clerk’s Monthly Report and Cash Summary for the month of January 2008.  Requested by Patricia Presley, Oklahoma County Court Clerk.  (Document Received)

 

                        Court Fund                                           Bank of Oklahoma                   Revolving

                        Beginning Balance                                 $   1,652,913.86                      $ 695,507.56

                        Deposits & Canc. Vouchers                 $      829,241.26                      $   53,853.20

                        Disbursements                                      $   1,729,579.16                      $ 309,563.35

                        Ending Balance                                     $      752,575.96                      $ 439,797.41

 

10.       Discussion and possible action for approval of the Report of Receipts collected for the Board of County Commissioners for the month of January 2008.  Requested by Carolynn Caudill, Oklahoma County Clerk.  (Document Received)

 

11.       Receive Depository Fund Account Summary for the month of January 2008 from Forrest “Butch” Freeman, County Treasurer.  (Document Received)

 

12.       Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of the County Sheriff.  This equipment is junked as verified and requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

 

                        One (1) Gateway 17” Monitor – c/n B236-01449, s/n TL819A340026755, Model No. FPD1730, acquired December 3, 2003 from Gateway Companies Inc., P.O. Box 14427, Des Moines, IA 50306-3427, for $429.61.

 

                        One (1) Round Med Oak Table – c/n B110-00166, Model No. B42CZ-UC, acquired September 2, 1997 from B&M Sale Company, 419 NE 29th, Oklahoma City, OK 73152, for $278.40.

 

                        One (1) Gateway Desktop Computer – c/n B236-01305, s/n 0030263890, Model No. 700xb, acquired June 2, 2003 from Gateway Companies Inc., 1414 Genesse St., Kansas City, MO 64102, for $1,853.00.

 

            These items are too costly to repair.

 

13.       Receive the following litigation:

 

                        CJ-2008-359:  Summons and Petition              

 

                        CJ-2008-1242:  Summons and Petition

                       

                        CJ-2008-1535:  Summons, Application, and Notice of Hearing 

 

                        07-14678:  Bankruptcy

 

                        07-13968-BH:  Bankruptcy

 

End of Consent Docket

 

 14.      Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

                        10806395 – K & N Air Intake Kits

 

District No. 2

 

15.       Discussion and possible action for approval of Resolution No. __________ Policy to Increase Political Transparency in County Road and Bridge Construction; providing maximum political transparency in county road and bridge construction by disclosing the identity of a county commissioner’s election campaign contributors that own or have a significant interest in land adjoining a county road or bridge project in the county commissioner’s district.  Requested by Brent Rinehart, Commissioner, District No. 2.  (Document Received)

 

16.       Discussion and possible action for approval of contract between Dr. Keith L. Stanley, Director of Industrial Hygiene and Environmental Services and the Board of County Commissioners of Oklahoma County for professional services to accomplish environmental assessments of the properties identified as the Riggle properties, which consist of multiple buildings and approximately 25 acres of land, and the Whorton property consisting of multiple buildings and five acres of land.  The elements of this evaluation are geared toward the demolition of the buildings on said properties, and will consist of the following:  Asbestos survey of all buildings; Lead Survey of all buildings; The Identification of any hazardous materials; Laboratory analysis of samples collected; Specific and separate report of findings for each building; Assistance with application for NESHAPS (National Emissions Standards for Hazardous Air Pollutants) as required for demolition of properties; and Assistance with Waste Disposal Plan.  Requisition No. 10807030 has been issued to Stanley Engineering, Inc. in the amount of $9,825.00 from Tinker Clearing 2002 Fund/Land Acquisition/Land (2031/1202/55060), contingent upon encumbrance of funds.

           

            Whorton Property:

                        PT SW4 SEC 13 11N 2W SW4 of SW4 NW4 SW4 Subject to ESMTS of Record

 

            Riggle Property:

                        Tract 1:  PT OF SEC 13 11N 2W W ½ of W ½ OF SE4 OF NW4 OF SW4 EX N30FT

                        Tract 2:  PT OF SEC 13 11N 2W E ½ OF W ½ of SE4 OF NW4 of SW4

                        Tract 3:  PT SW4 SEC 13 11N 2W W ½ OF E ½ OF SW4 OF SW4

                        Tract 4:  PT OF SEC 13 11N 2W N ½ of NW4 OF SW4 OF SW4

                        Tract 5:  PT OF SEC 13 11N 2W S ½ of NW4 OF SW4 OF SW4

 

            For the Board of County Commissioner’s consideration of the potential purchase of above described properties.  Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Engineer

 

   17.       Discussion and possible action for approval of Resolution No. __________ Setting Procedures for Tinhorn Acquisition and Installation in the Unincorporated Areas of Oklahoma County.  Requested by Stacey Trumbo, PE, Oklahoma County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Sheriff

 

      18. Discussion and possible action for approval of Construction Contract between Earlie’s Fence Company, Inc. and Oklahoma County for Project No. E-2008-B, repair of the gate at the Oklahoma County Jail, not to exceed $12,412.00.  Requisition No. 10807027 has been issued to Earlie’s Fence Company, Inc. in the amount of $12,412.00 from Sheriff Special Revenue Fund Administration/Prisoner Boarding Fee/Building & Grounds-Fixtures/Perm (1161/5110/55050), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action for approval of an application to the Oklahoma Highway Safety Office    the Administrator of the National Highway Traffic Safety Administration Funds.  Seven years ago concluded federal funding of a five man traffic safety division.  This application is for continued funding of an additional deputy/instructor for the Rollover Simulator and CRASHs Court.  The application will also include overtime for deputies working traffic safety in Oklahoma County in an effort to continue reduction of injuries and deaths on Oklahoma County roadways.  It also includes funds to place wireless video cameras in ten of the Sheriff’s Office Patrol Units and Paperless Citation Project.  The total request of funds is for $289,881.11.  There are no matching funds required.  Requested by John Whetsel, Oklahoma County Sheriff.  (Document Received)

 

       Purchasing

 

20.       Discussion and possible action for approval of ITB CW08024-2 Highway Materials/Construction Contracts with Atlas Paving Company, Silver Star Construction Company Inc., Logan County Asphalt Company, Wood and Sons Paving, Inc., Advanced Workzone Services, Roadsafe Traffic Systems, Inc., Schwartz Paving Company, Inc., Haskell Lemon Construction Company, and T. J. Campbell Construction Company, to cover contract performance period February 14, 2008, to June 30, 2008.  Award No. 007-08.  Requested by Jane Gaston, Director, Purchasing, and approved as to form and legality by John M. Jacobsen, Assistance District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

21.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

22.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

23.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

24.       Commissioner comments/general remarks:

 

25.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

26.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

                        10806759 – Storm Debris Removal

 

27.       Executive Session for the purpose of discussing the following:

 

a.        Pursuant to 25 O.S. § 307.B.4, for confidential communications with the Board’s attorney for discussion and possible acceptance of insurance check for damage to security gates outside of the Oklahoma County Sheriff’s Office Detention Center.

 

b.      Pursuant to 25 O.S. § 307.B.4, for confidential communications with the Board’s attorney for discussion and possible settlement, if any, regarding Tort Claims TC-2007-059, Thomas Butler; TC-2008-006, Willis Brunner; and TC-2008-007, John Butler.

 

    1. Pursuant to 25 O.S. § 307.B.3, for discussion and possible action concerning the appraisal and/or purchase of the following real properties:

 

      Five (5) tracts in the SOUTHWEST QUARTER (SW/4) of Section THIRTEEN (13), Township ELEVEN (11) North, Range TWO (2) West of the Indian Meridian, Oklahoma County, Oklahoma; more particularly described as follows:

 

The West Half (W/2) of the East Half (E/2) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The South Half (S/2) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The North Half (N/2) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The West Half (W/2) of the West Half (W/2) of the Southeast Quarter (SE/4) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4), except the N30 feet thereof and

The East Half (E/2) of the West Half (W/2) of the Southeast Quarter (SE/4) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4).

 

                         and

 

                        All of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) of the Northwest Quarter                                  (NW/4) of the Southwest Quarter (SW/4) of Section THIRTEEN (13), Township ELEVEN (11)                                 North, Range TWO (2) West of the Indian Meridian, Oklahoma County, Oklahoma.

 

28.       Action taken regarding acceptance of insurance check for damage to security gates outside of the Oklahoma County Sheriff’s Office Detention Center.

 

29.       Action taken regarding possible settlement, if any, regarding Tort Claims TC-2007-059, Thomas Butler; TC-2008-006, Willis Brunner; and TC-2008-007, John Butler.

 

30.       Action taken concerning the appraisal and/or purchase of the following real properties:

 

Five (5) tracts in the SOUTHWEST QUARTER (SW/4) of Section THIRTEEN          (13), Township ELEVEN (11) North, Range TWO (2) West of the Indian    Meridian, Oklahoma County, Oklahoma; more particularly described as follows:

 

The West Half (W/2) of the East Half (E/2) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The South Half (S/2) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The North Half (N/2) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) and

The West Half (W/2) of the West Half (W/2) of the Southeast Quarter (SE/4) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4), except the N30 feet thereof and

The East Half (E/2) of the West Half (W/2) of the Southeast Quarter (SE/4) of the Northwest Quarter (NW/4) of the Southwest Quarter (SW/4).

 

                        and

 

                        All of the Southwest Quarter (SW/4) of the Southwest Quarter (SW/4) of the Northwest Quarter                                  (NW/4) of the Southwest Quarter (SW/4) of Section THIRTEEN (13), Township ELEVEN (11)                                 North, Range TWO (2) West of the Indian Meridian, Oklahoma County, Oklahoma.

                       

31.       Adjourn at __________ until 9:00 a.m., Monday, March 3, 2008.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  ­­­­Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                                                                            County Clerk Deputy and Director of Clerks of the Board