BOARD OF
AMENDED
Regular Meeting Agenda
Wednesday, March 26, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, March 21, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of March 19, 2008, prepared by the
5. Discussion and possible action for approval of Resolution No.__________ to commend Kayla Hanneman for her service to Oklahoma County as Environmental Health and Safety Manager. Requested by Dan Matthews, Director, Human Resources/Environmental Health and Safety. (Document Received)
6. Discussion and possible action for approval of Resolution No. __________ Commemorating Randall Raburn for his dedication to and influence in Oklahoma Public Education. Requested by Ray Vaughn, Commissioner, District No. 3. (Document Received)
7. Discussion and possible action for approval of Resolution No. _________ Expressing Condolence to the Family of Eugene Jack Potts. Requested by Willa Johnson, Commissioner, District No. 1. (Document Received)
8. Discussion and possible action for approval of Resolution No and Proclamation for upcoming National Telecommunicator week. Requested by Willa Johnson, Commissioner, District No. 1. (Document Received)
The
following items, No. 9 through 18, are consent items and are routine in nature:
9. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $69,927.35 for period ending March 18, 2008, pending notification of
encumbrance to Donna Lovelace,
10. Approve
Employee
Benefit Trust Warrant No. 434809 through 435289 for
11. Discussion and possible
action for approval of Resolution
No. __________ disposing of equipment from the inventory of the
One (1) Laser
Jet Printer – c/n F236-00673, s/n JPMN01728, Model No. HP-9000N, acquired May
12, 2003 from Media Soft Inc. 7510 N. Broadway Suite 206,
This item is broken.
12. Discussion and possible action for
approval of Resolution
No. _________ disposing of equipment from the inventory of the
One
(1) Aluminum Dog Container – c/n B413-00010, acquired December 10, 2001 from Cruisers Division Southwest, 916 NW 6th,
One
(1) K-9 Dog Cage for Patrol Car – c/n B413-00009, acquired December 28, 1999
from Phil Williams LLC,
One
(1) Aluminum Dog Container – c/n B413-00007, acquired July 16, 1999 from Phil Williams-Cruiser
Tech,
One (1) Transmission Jack – c/n B410-00004, Model No. 269-0110, acquired July 9, 1998 from Steve’s Wholesale, for $153.38.
One
(1) Setina Barrier Body Guard – c/n B613-00230, Model No. 10-SL, acquired
August 28, 2000 from GT Distributors Inc.,
One
(1) K-9 Transport Unit – c/n B646-00312, acquired June 18, 2004 from Complete Emergency
Vehicles, 909 W. Main,
One (1) Barrier Body Guard – c/n B646-00309, Model No. 10-VS, acquired June 10, 2004 from Complete Emergency Vehicles, 909 W. Main, Yukon, OK 73099, for $428.00.
One
(1) EZ Rider Complete System Inmate/K-9 – c/n B646-00261, acquired July 22,
2003 from American Aluminum Accessories,
Three (3) IBM Electronic Typewriters – c/n B201-00069, B201-00064, B201-00065, s/n 11-3028834, 11-3025698, 11-3030103, acquired November 13, 1987 from Fuzzell’s Business Equip., 4213 N. MacArthur, Oklahoma City, OK, for $636.00 each.
One
(1) IBM 17” Carriage Typewriter – c/n B201-00060, s/n 0687807, acquired July
16, 1986 from Fuzzell’s Business Equipment, 4213 N. MacArthur,
13. Discussion and possible action for
approval of Resolution
No. __________ disposing of equipment from the inventory of the
One (1) 99 Ford Crown Victoria – c/n B612-00202, s/n 2FAFP71W5XX236095, acquired August 18, 1999 from Fred Jones Ford, for $20,389.75.
This item is too costly to repair.
14. Discussion and possible
action for approval of Tin Horn Installation.
This item is in compliance with Resolution No. 046-08. Requested by Stacey Trumbo, PE,
1-2008-002 $730.40
1-2008-004 $366.96
1-2008-006 $365.20
1-2008-007 $547.80
15. Receive Monthly Report of Fees for the month of February 2008: (Documents Received)
9N Restitution $ 14,617.88
9J Restitution $ 447.50
JJC Emergency $ 1,792.03
County Sheriff $ 19,732,226.89
16. Receive the following litigation:
CJ-2008-2005: Notice of Hearing and Application for Vacation of Platted Easement
TC-2008-012: Tort Claim
07-14678: Bankruptcy
17. Recommendation for denial of Tort Claim No. 2008-12, Annette Zelaya, as requested by Ian Wolfe, Manager, Environmental Health and Safety. (Document Received)
18. Recommendation for denial of Tort Claim No. 2008-08, Don Tompkins, as requested by Ian Wolfe, Manager, Environmental Health and Safety. (Document Received)
End
of Consent Docket
19. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW08039 – Rental Vehicles
CW08044 – Radios
CW08033 – Medical Supplies
CW08012 – Outdoor Warning Devices
District Attorney
20. Discussion and proposed action to allow for publication and appropriate notice for the bond issues approved and passed by the Board on March 12, 2008, and having a special election on May 13, 2008 for acquiring the facility owned by General Motors Incorporated; renovation of Oklahoma County Buildings including Courthouse and Annex; acquiring and/or improving facilities for the permanent storage of the County’s official records; construct and equip a new building for use as a center for the Oklahoma County, Oklahoma State University Cooperative extension service, and to mitigate flooding conditions and related damage in Oklahoma County. (Document Received)
District No. 1
21. Discussion and possible action for approval of Resolution No. establishing a County–Wide Pavement Management System. Requested by Willa Johnson, District No. 1. (Document Received)
District
No. 2
22. Discussion
and possible action for approval of Amendment
No. 1 to Engineering Contract between Smith Roberts Baldischwiler and
Oklahoma County for additional soil testing, not to exceed $1,500.00.
Requisition No.10807887 has been issued
to Smith Roberts Baldischwiler in the amount of $1,500.00 from Tinker Clearing
2002 fund/Land Acquisition/Land (2031/1202/55060), contingent upon encumbrance
of funds. .Requested by Brent Rinehart,
District
No. 3
23. Discussion and possible action regarding funding for the May 13, 2008 Special County Election. The funds needed for the election are as follows:
1001-2500-2008-51000 Salary $ 101,740.00
1001-2500-2008-52000 Benefits $ 965.00
1001-2500-2008-53000 Travel $ 1,300.00
1001-2500-2008-54000 Operation $ 63,455.00
Total $ 167,460.00
This item requested by Ray Vaughn, Commissioner District No. 3 and Chairman to the Board. (Document Received.)
Engineering
24. Discussion and
possible action for approval of the Engineering
Claim to ODOT for
Juvenile
Bureau
25. Discussion and possible action for approval of contract renewal for Alternatives to Detention/Transportation between the Oklahoma County Board of County Commissioners and the Office of Juvenile Affairs for FY 2009. Contract renewal will be effective July 1, 2008, through June 30, 2009. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
26. Discussion and possible action for approval of the Intergovernmental Agreement between the Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and the Department of Human Services for equal share in the cost of construction management for an additional courtroom and office space inside the Juvenile Justice Center located at 5905 North Classen Court, Oklahoma City, OK. Amount shall not exceed $20,000.00. Requisition No. 10807698 has been issued to Department of Human Services in the amount of $20,000.00 from General Fund/Juvenile Justice Bureau/Services Other (1001/5200/54456), contingent upon encumbrance of funds. The construction is expected to take approximately three months to complete with construction beginning April 2008. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
27. Discussion
and possible action to receive rebate report from BDO
Arbitrage Rebate Services, Inc. for the $2,750,000.00 Oklahoma Industries
Authority Lease Revenue Bonds (Oklahoma Juvenile Detention Center Project)
Series 1997 for the period of November 1, 2002, to November 1, 2007. One copy of the report is to be retained by
Training
and General Assistance
28.
Discussion and possible action for approval of Community
Support Grant Agreement between the Oklahoma County Board of County
Commissioners and City Care, Inc., to
provide food baskets for persons eligible under the agreement. Amount payable under this contract is not to
exceed $2,000.00. Agreement to be effective upon approval by
the Oklahoma County Board of
Sheriff
29. Discussion
and possible action for approval of a Grant
Award from the Oklahoma Office of Homeland Security for FY-2007. Mobile
Security Program # 104.011. Requested by
John Whetsel,
Recurring
Agenda Items:
30. Approve
all claims,
list available for inspection in the office of the
31. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
32. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
33. Commissioner comments/general remarks:
34. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307 (B)(3), for discussion concerning the
appraisal of real property. The property
is described as:
One (1) acre of land in a square form in the Southwest corner of the Southwest quarter (SW/4) of the Southeast quarter (SE/4) of Section Twelve (12), Township Fourteen (14) North, Range Two
(2) West of the I.M.,
The Board of County Commissioners determined this parcel of real property to be surplus and no longer needed for courthouse or jail purposes by Resolution 013-08.
Pursuant to 25 O.S. § 307 (B)(4), for confidential communications with the Board’s attorney for discussion and possible settlement, if any, regarding Tort Claims TC-2008-006, Willis Brunner, and TC-2008-007, John Butler.
36. Action regarding the appraisal of real property. The property described as:
One (1) acre of land in a square form in the Southwest corner of the Southwest quarter (SW/4) of the Southeast quarter (SE/4) of Section Twelve (12), Township Fourteen (14) North, Range Two (2) West of the I.M., Oklahoma County, Oklahoma.
The Board of County Commissioners determined this parcel of real property to be surplus and no longer needed for courthouse or jail purposes by Resolution 013-08.
37. Action regarding possible settlement, if any, regarding Tort Claims TC-2008-006, Willis Brunner, and TC-2008-007, John Butler.
38. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW08009 – Hydrating Sports Drink
39. Adjourn at __________ until 9:00 a.m., Wednesday, April 2, 2008.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board