BOARD OF COUNTY COMMISSIONERS

                                                                       

                                                                      SECOND AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, April 23, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, April 18, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Discussion and possible action for approval of Resolution No. __________ honoring Glenn H. Sears for his accomplishments and joining his family in mourning his passing.  Requested by Ray Vaughn, Commissioner, District No. 3.  (Document Received)

 

5.                  Approve the minutes of the meeting of April 16, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

                        The following items, No. 6 through 16, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $10,344.67 for period ending April 15, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 437047 through 437859 for Oklahoma County in the amount of $153,782.18 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive Monthly Report of Fees for the month of March 2008:  (Documents Received)

 

      Election Board                                                  $      71,965.07

 

                        Court Clerk

      Sheriff Fees                                                      $    127,801.96

      Law Library Fees                                             $      39,828.37

      Revolving Fund Fees                                        $      84,885.18

      Drug Court User Fees                                      $        7,567.84

 

                        County Assessor                                              $        3,038.25

 

                        County Clerk

                        General Fund                                                    $    360,994.50

                        Clerk Lien Fee Fund                                         $        9,164.63

                        UCC Central Filing Fund                                  $      72,765.14

                        Records Preservation Fund                               $      72,300.00

                        OK Tax Comm. % of Doc Stamps                   $    248,991.00

                        Mechanic Liens/Investments                              $      18,785.37

                        Refunds                                                            $        1,161.00

                  Total                                                    $    784,161.64

 

      Board of County Commissioners

      Culvert Pipe Sales Fund 8206                           $         6,913.76

 

      County Sheriff                                                  $ 17,430,064.70

                                                                 

9.         Receive  Court Clerk’s Monthly Report and Cash Summary for the month of March, 2008.  Requested by Patricia Presley, Oklahoma County Court Clerk.  (Document Received)

 

                        Court Fund                                           Bank of Oklahoma                   Revolving

                        Beginning Balance                                 $  1,227,358.01                       $ 513,987.59

                        Deposits & Canc. Vouchers                 $  1,147,744.93                       $   76,340.57

                        Disbursements                                      $     703,695.61                       $     9,134.98

                        Ending Balance                                     $  1,671,407.33                       $ 581,193.18

 

10.       Receive Depository Fund Accounts Summary for the month of March 2008.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received)

                       

11.              Receive the following litigation:

 

                        07-14678:  Bankruptcy

                       

                        TC-2008-020:  Tort Claim

 

                        TC-2008-021:  Tort Claim

 

                        TC-2008-022:  Tort Claim

                       

                        TC-2008-023:  Tort Claim

 

                        CJ-2008-2820:  Summons and Petition for Foreclosure of Mortgage

 

                        08-11443-NLJ:  Bankruptcy Chapter 13 Plan

 

12.       Receive canceled check as follows:  (Document Received)

 

Fidelity Service LLC – Check No. 1130105243 in the amount of $10.62 dated April 02, 2008 not required by department.  Check will not be re-issued.

 

  13.        Recommendation for approval of Tort Claim No. 2007-62, David Deaton, date of accident, November 1, 2007, for the amount of $802.23, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety.  (Document Received)

 

14.       Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of the County Clerk.  This equipment is junked as verified and requested by Carolynn Caudill, County Clerk.  (Document Received)

 

            One (1) Savin 3695 Fax Machine – c/n F220-00072, s/n 2081200086, acquired April 27, 2000 from Standley Office Machines Inc., 521 W. Chickasha Ave., Chickasha, OK 73023, for $1,479.00.

 

            This item is broken.

 

15.       Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of District No. 3.  This equipment is junked as verified and requested by Ray Vaughn, Commissioner, District No. 3.  (Document Received)

 

One (1) Dayton Heating Unit – c/n DC630-00302, s/n C8510846, acquired January 23, 1986 from Perfection Equipment Co., 5100 W. Reno, Oklahoma City, OK 73127, for $668.96.

 

One (1) Dayton Gas Heater – c/n DC630-00307, s/n Q8963540, acquired December 19, 1989 from WW Grainger, 4314 Will Rogers Parkway, Oklahoma City, OK, for $842.43.

 

Two (2) Carte’ Graph BRIDGEview Software – c/n DC236-03161, DC236-03162, acquired November 23, 1998 from Carte’ Graph Systems Inc., 1660 Embassy W. Dr. Suite 270, Dubuque, IA, for $1,995.00 each.

 

Two (2) Carte’ Graph SIGNview Software – c/n DC236-03163, DC236-03164, acquired November 23, 1998 from Carte’ Graph Systems Inc., 1660 Embassy W. Dr. Suite 270, Dubuque, IA, for $1,795.00 each.

 

Two (2) Carte’ Graph WORKdirector Software – c/n DC236-03165, DC236-03166, acquired November 23, 1998 from Carte’ Graph Systems Inc., 1660 Embassy W. Dr. Suite 270, Dubuque, IA, for $1,995.00 each.

 

One (1) Carte’ Graph PAVEMENTview Plus Software – c/n DC236-03167, acquired November 23, 1998 from Carte’ Graph Systems Inc., 1660 Embassy W. Dr. Suite 270, Dubuque, IA, for $2,000.00.

 

One (1) Carte’ Graph PAVEMENTview Software – c/n DC236-03168, acquired November 23, 1998 from Carte’ Graph Systems Inc., 1660 Embassy W. Dr. Suite 270, Dubuque, IA, for $995.00.

           

            Both heaters are not functioning properly and are unsafe to operate and too old to repair.  Software is    obsolete and cannot be used on current computers.

 

16.              Discussion and possible action to approve the release of Voucher No. __________ in the amount of $500.00 to H & H Plumbing and Utilities, Inc., for the return of an Escrow Cash Bond for a pipeline or utility installation at The Grove Phase 2, at NW 192nd Street and May Avenue in Oklahoma City. Release of the bond has been authorized by Tyler Gammon, Director, Planning Commission.    Requested by Ray Vaughn, Chair.  (Document Received)

 

End of Consent Docket

 

District No. 1

 

17.       Discussion and possible action for approval of contract between Smith Roberts Baldischwiler, LLC and Oklahoma County for Project No. 1-2008-B, surveying services for Douglas Boulevard Overlay and Drainage Project, not to exceed $3,600.00.  Requisition No. 10808506 has been issued to Smith Roberts Baldischwiler, LLC, in the amount of $3,600.00 from Highway Cash/ Highway District No.1/ Profession Services-A&E (110/9100/54454), contingent upon encumbrance of funds.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

                                      District No. 2                       

 

18.       Discussion and possible action on presentation of Resolution No.___________ expressing appreciation to Dr. Nguyen Huu Hoat for outstanding leadership and service to the Vietnamese Community in Oklahoma County.  Requested by Brent Rinehart, Commissioner, District No. 2.  (Document Received)

 

District No. 3

 

19.       Discussion and possible action for approval of a Mutual Cooperation Agreement between Oklahoma County and the Putnam City Independent School District No. 1 to assist the Putnam City Schools as may be requested by the Putnam City Schools with reconstruction, improvement, repair, or maintenance of property owned or controlled by the school district.  This agreement shall commence on July 1, 2008, and continue through June 30, 2009.  Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

20.       Discussion and possible action for approval of a Mutual Cooperation Agreement between Oklahoma County and the City of Nichols Hills, Oklahoma, to assist the City of Nichols Hills in the reconstruction, improvement, repair, and maintenance of certain town streets as may be requested by the City of Nichols Hills.  This agreement shall commence on July 1, 2008, and will continue through June 30, 2009.  Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action for approval of a Mutual Cooperation Agreement between Oklahoma County and the City of The Village, Oklahoma, to assist the City of The Village in the reconstruction, improvement, repair, and maintenance of certain town streets as may be requested by the City of The Village.  This agreement shall commence on July 1, 2008, and will continue through June 30, 2009.  Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

22.              Discussion and possible action for approval of a Mutual Cooperation Agreement between Oklahoma County and the Luther Independent School District No. I-3 to assist the Luther Schools as may be requested by the Luther Schools with reconstruction, improvement, repair, and maintenance of property owned or controlled by the school district.  This agreement shall commence on July 1, 2008, and will continue through June 30, 2009.  Requested by Ray Vaughn, Commissioner, District No. 3, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

Engineering

 

23.       Discussion and possible action for approval of Engineering Claim to ODOT for County Bridge and Road Improvement (CBRIF) for Oklahoma County 3-2004-A-BR, bridge and approaches over Bluff Creek, completion of Plan-in-Hand Report and ODOT’s acceptance of preliminary plans.  This claim is for the amount of $6,755.00.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

24.       Discussion and possible action for approval of Resolution No. _________ Programming Surface Transportation Program Urbanized Area (STP-UZA) Project, resurfacing a stretch of road beginning 0.5 miles North of NE 23rd Street going North on Douglas Boulevard and ending at Spencer-Jones Road.   Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Juvenile Bureau

 

25.       Discussion and possible action for approval of FY 09 Contract for Regional Secure Detention between the Office of Juvenile Affairs (OJA) and the Oklahoma County Board of County Commissioners on behalf of the Oklahoma County Juvenile Detention Center located at 5905 North Classen Court, Oklahoma City, Oklahoma, 73118.  OJA shall pay $90.52 per bed, per day for use of 79 beds per month in the Juvenile Detention Center.   This contract shall be effective July 1, 2008, through June 30, 2009.  Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John    M. Jacobsen, Assistant District Attorney.  (Document Received)

           

Sheriff

 

26.              Discussion and possible action to approve Contract between the Sheriff’s Office and Lee & Gooch for professional consulting services in the case of Mosier V. Oklahoma County (CJ-2006-6441).  Requisition No. 10808576 has been issued to Lee & Gooch for the amount of $25,000.00 from Sheriff Special Revenue/Prisoner Boarding Fee/ Professional Services Other (1161/5110/54455), contingent upon encumbrance of funds.  Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.              Discussion and possible action to approve an application to be submitted by the County to the Bulletproof Vests Partnership program under the United States Department of Justice for a grant to pay up to 50% of the cost to purchase 894 bullet proof vests for personnel in the Sheriff’s Office, District Attorney Office, and Juvenile Center.  The Sheriff’s Office will pay the remaining 50% cost for the number of vests ordered by the Sheriff’s Office.  The District Attorney’s Office and Juvenile Justice Center will be responsible for the additional cost for their vests.  The vest purchases will help improve law enforcement safety.  The request will be completed online and will be done by Captain David Baisden of the Sheriff’s Office.  Requested by John Whetsel, County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Recurring Agenda Items:

 

28.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

29.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

30.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

31.       Commissioner comments/general remarks:

 

32.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

33.       Executive Session for the purpose of discussing the following:

 

a.       Pursuant to 25 O.S. § 307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Stephanie Luehr.

 

b.      Pursuant to 25 O.S. § 307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Clayton Maloy.

 

c.       Pursuant to 25 O.S. § 307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Tonie Orr.

 

d.      Pursuant to 25 O.S. § 307.B.4, discussion regarding possible settlement of Workers’ Compensation case on Ronnie Neal.

 

34.       Action regarding possible settlement of Workers’ Compensation case on Stephanie Luehr.

 

35.       Action regarding possible settlement of Workers’ Compensation case on Clayton Maloy.

 

36.       Action regarding possible settlement of Workers’ Compensation case on Tonie Orr.

 

37.       Action regarding possible settlement of Workers’ Compensation case on Ronnie Neal.

 

38.               Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

                        CW08007 – Roadside Weed Control

                        CW08056 – Rebid – Sheriff’s Uniforms

                        10808052 – Roof Replacement Ok. County Detention Center

                                               

39.       Adjourn at __________ until 9:00 a.m., Wednesday, April 30, 2008.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  ­­­­Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                                                                            County Clerk Deputy and Director of Clerks of the Board