BOARD OF
Amended
Wednesday, May 21, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 16, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of May 14, 2008, prepared by the
5. Discussion and possible action for approval of Resolution No. __________ Expressing Congratulations to Dr. James David and Catherine Marilyn Ford, Sr. as they celebrate their 60th wedding anniversary. Requested by Willa Johnson, Commissioner, District No. 1. (Document Received)
The
following items, No. 6 through 11, are consent items and are routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $11,440.19 for period ending May 13, 2008, pending notification of
encumbrance to Donna Lovelace,
7. Approve
Employee
Benefit Trust Warrant No. 439722 through 440358 for
8.
Receive Depository
Fund Accounts Summary for the month of April 2008. Requested by Forrest “Butch”
9. Receive Monthly Report of Fees for the month of April 2008: (Documents Received)
Planning Commission Fee Fund Report $ 29,292.20
Planning Commission Inspection Fee Fund $ 26,319.16
Sheriff Fees $145,134.53
Law Library Fees $ 45,955.39
Revolving Fund Fees $ 74,834.71
Drug Court User Fees $ 7,077.50
General Fund $ 394,994.97
Clerk Lien Fee Fund $ 6,936.68
UCC Central Filing Fund $ 77,968.68
Records Preservation Fund $ 75,165.00
OK Tax Comm. % of Doc Stamps $ 317,789.78
Mechanic Liens/Investments $ 16,610.10
Refunds $ 1,071.08
Total $ 890,536.29
Comm/Culvert Pipe Sales Fund 8206 $ 8,199.83
Escro Cash Bond Fund 8202 $ 1,000.00
Total $ 9,199.83
Court
Fund Bank
of
Beginning Balance $ 1,671,407.33 $ 581,193.18
Deposits & Canc. Vouchers $ 1,123,633.05 $ 85,917.80
Disbursements $ 1,791,261.79 $ 7,988.18
Ending Balance $ 1,003,778.59 $ 659,122.80
11. Receive the following litigation:
CIV-08-449-W: Motion
TC-2008-028: Tort Claim
08-11357: Bankruptcy Order
CJ-2008-4193: Summons, Petition, and Notice of Pendency
CJ-2008-3834: Summons and Petition for Foreclosure of Mortgage
End
of Consent Docket
12. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09070 – Fire Suppression and Extinguisher Supplies
District
Attorney
13. Discussion
and proposed action to accept official election
results of Bond Election of May 13, 2008, held throughout
State
of
this Proclamation needs to be published one time in the Journal Record. Requested by John M. Jacobsen, Assistant District Attorney.
(Document Received)
District No. 1
14. Discussion and possible action to accept Perpetual Easements from Charles McRay for consideration in the amount of $214,000.00. Requisition
No. 10809724 in the amount of
$48,712.19 has been issued to Charles McRay from
Land (2020/1210/55060) and Requisition No. 10809681 in the amount of $165,287.81 issued to Charles McRay from General Fund/
Economic Development/Other (1001/9500/54040), contingent upon encumbrance of funds, as payment for the purchase of the below described
parcels and any associated damages. The easements are needed for construction of the Eastern Oklahoma County Turnpike Gate
(Turner Turnpike) located near
Triple X and
SG RW.
Parcel 2.0
(Perpetual Highway Easement) Charles McRay,
A strip, piece, or parcel of land
lying in part of the E½ SE ¼ of Section 31, T14N, R 1E, in
described by metes and bounds as
follows:
Beginning at the SW Corner of said E½SE¼, thence N 00˚12’01”
E along the West line of said E½SE¼ a distance of 288.67feet, thence N 61˚32’51”
E a distance of 713.90 feet, thence
N 70˚13’24” E a distance of 505.94 feet, thence N 78˚37’53” E a
distance of 234.90 feet to a point on the east line of
said E½SE¼, S00˚04’58” E along
said East line a distance of 657.23 feet to a point on the present North
right-of-way line of Interstate Highway No.
44 (Turner Turnpike), said point
being 177.50 feet N 00˚04’58” W of the SE Corner of said E½SE¼, thence S
74˚22’59” W along said right-of-way line
a distance of 680.41 feet to a point
on the South line of said E½SE¼, thence S 89˚30’16” W along said South
line a distance of 680.74 feet to a point
of beginning.
Containing 15.66 acres, more or less of new
right-of-way.
Parcel 2.2
(Perpetual Utility Easement) Charles McRay,
A strip, piece, or parcel of land lying in part of the
E ½ SE ¼ of Section 31, T14N, R1E, in
Oklahoma County , Oklahoma. Said parcel
of land being
described by metes and bounds as
follows:
Beginning at a point on the West
line of said E ½ SE ¼, a distance of 288.67 feet North 00˚12’01” E of the
SW corner of said E ½ SE ¼, thence
N00˚12’01” E along said West
line a distance of 56.98 feet, thence N59˚31’56” E a distance of 695.90
feet, thence N 70˚13’24” E a
distance of 779.88
feet to a point on the East line of
said E ½ SE ¼ , thence S 00˚04’58” E along said East line a distance of
116.10 feet to a point 834.73 feet N 00˚04,58”
W of the SE corner of said E ½ SE ¼,
said point being on the permanent North right-of-way line of Interstate Highway
No. 44 (Turner Turnpike),
thence S 78˚37’53” W along said
right-of-way line a distance of 234.90
feet, thence S70˚13’24” W along said right-of- way line a distance of
505.94
feet, thence S 61˚32’51” W
along said right-of-way line a distance
of 713.90 feet to point of beginning.
Containing 2.33 acres MOL of new
right-of-way.
These easements will be filed and recorded in the Oklahoma County Clerk’s Office. Requested by District No. 1, Willa Johnson, Commissioner,
and
approved as to form and legality by Gretchen Crawford, Assistant District
Attorney. (Document Received)
15. Discussion and possible action for the approval of a Memorandum of Understanding between Eastern Oklahoma County Technology Center
and
Phase
2-
for
labor, equipment, and materials on phase 1 (East Side) and $87,286.30 for
labor, equipment and materials on Phase 2 (
agrees
to reimburse the County in an amount not to exceed $33,436.97 for labor,
equipment and/or materials under phase 1 (
and
$61,639.05 for labor, equipment and/or materials under phase 2 (
parties and shall terminate on June 30, 2008. Requested by Willa Johnson, Commissioner, District No. 1. Pending approval by the District
Attorney. (Document Received)
16. Discussion and possible action for approval of the Mutual Cooperation Agreement between the City of Spencer and Oklahoma County pursuant to Title 69 O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the City of Spencer. This agreement shall become effective July 1, 2008, and shall terminate on June 30, 2009. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
17. Discussion and possible action for approval of the Mutual
Cooperation Agreement between the City of Nicoma
Park and
to Title 69 O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the City of Nicoma Park. This agreement shall
become effective July 1, 2008, and shall terminate on June 30, 2009. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to
form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
18. Discussion and possible action for approval of the Mutual Cooperation Agreement between the Town of Forrest Park and Oklahoma County pursuant to Title 69 O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Forrest Park. This agreement shall become effective July 1, 2008, and shall terminate on June 30, 2009. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
19. Discussion and possible action for approval of the Mutual Cooperation Agreement between the Town of Jones City and Oklahoma County pursuant to Title 69 O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Jones City. This agreement shall become effective July 1, 2008, and shall terminate on June 30, 2009. Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Engineering
20.
Discussion and possible action to receive Phase
I Environmental Site Assessment Investor’s
21.
Discussion and possible action for approval of Engineering
Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for
Oklahoma County 3-2005-A-BR, BRF-155C-(881)CO, bridge on Indian Meridian over a
tributary to Coon Creek. This claim is
for the amount of $6,000.00. Requested
by Stacey Trumbo, PE,
22.
Discussion
and possible action for approval of Engineering
Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for
Oklahoma County 1-2004-C-BR, BRF-155C-(474)CO, bridge and approaches over North
Canadian River on Britton Road East of Choctaw Road. This claim is for
the amount of $2,720.00. Requested by Stacey
Trumbo, PE,
23.
Discussion
and possible action for approval of Engineering
Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for
Oklahoma County 1-2004-C-BR, BRF-155C-(475)CO, bridge and approaches over North
Canadian River on Britton Road East of Choctaw Road. This claim is for
the amount of $4,500.00. Requested by Stacey
Trumbo, PE,
24.
Discussion
and possible action for acceptance of Plans and to sign the Title Sheets for
Proposed Oklahoma County Oklahoma County Project, 1-2004-C-BR and 1-2004-D-BR,
Grading, Drainage, Bridge and Surfacing on
Facilities Management
25. Discussion and possible action for approval of Construction
Contract between Oklahoma Roofing and Sheet
Metal, Inc. and
for Project No. E-2007-K, Roofing Project at the Oklahoma County Jail, not to exceed $269,300.00. Requisition No. 10808052 has been issued
to Oklahoma Roofing and Sheet Metal, Inc. in the amount of $269,300.00 from Capital Improvement-Regular/County Commissioners/
Buildings-Renovations (2010/1200/55010), contingent upon encumbrance of funds, for the Base Bid portion of the contract. Requested by
Mark Stephens, Property Manager, and approved as to form and legality by John Jacobson, Assistant District Attorney. (Document Received)
26.
Discussion and possible action to receive Performance,
Payment Bond and Maintenance Bond in the amount of $269,300.00 signed by
Oklahoma Roofing and Sheet Metal, Inc. as Principal and Fidelity and Deposit
Company of Maryland as Surety for Oklahoma County Project No. E-2007-K, Roofing Project at the
MIS
27.
Discussion and possible action for approval of the FY
2008-2009 Service
Agreement Renewal between Oklahoma County and OneNet for the 100 megabyte
connection for the Disaster Recovery Site for an amount not to exceed
$2,520.00. This contract shall become
effective July 1, 2008, and continue through June 30, 2009. Requisition No. 10809073 has been issued to
28. Discussion
and possible action for approval of FY 2008-2009 Master
Maintenance Agreement for support of the E-Justice Software between
29. Discussion
and possible action for approval of FY 2008-2009 Renewal of Commercial
Services Agreement between
30. Discussion and possible action to receive letter from the U.S. Department of the Interior, Bureau of Indian Affairs, Eastern Oklahoma Regional Office for an application for acquisition of land by the United States to be held in trust for the use and benefit of the Shawnee Tribe. Requested by Carolynn Caudill, Secretary to the Board.
31.
Discussion and possible action for approval of Renewal
of Annual
Maintenance Agreement between Oklahoma County and Colorado Custom Ware,
Inc. for Schedule Ware, for the Board of Equalization. This agreement shall
commence on July 1, 2008, and continue through June 30, 2009. Requisition No. 10809063 in the amount of
$1,800.00 has been issued to Colorado Custom Ware, Inc. from General
Fund/Excise & Equalization Board/Equipment-Vendors Maint (1001/1800/54157),
contingent upon encumbrance of funds.
Requested by Carolynn Caudill,
32. Discussion
and possible action for approval of Amendment of Solicitation/Modification of
Contract for American
Cadastre, LLC, (AMCAD) for Day Forward Redaction. Agreement shall commence on July 1, 2008, and
continue through June 30, 2009.
Requisition No. 10809131 in the amount of $10,000.00 has been issued to
American Cadastre, LLC from Co. Clk’s Records Mgmt & Preservation
Fund/County Clerk/Professional Services Other (1152/1700/54455), contingent
upon encumbrance of funds. Requested by
Carolynn Caudill,
33. Discussion and possible action for approval of Amendment of Solicitation/Modification for HTC Global Services, Inc. for Web Hosting and Off Site
back-up. Web Hosting, $500.00 per month, annual total, $6,000.00; Off Site back-up, $1,837.50 per month, annual total, $22,050.00. Grant total
for FY 2008-2009, $28,050.00. Agreement shall commence on July 1, 2008, and continue through June 30, 2009. Requisition No. 10809144
in the amount of $28,050.00 was issued to HTC Global Services, Inc. from Co. Clk’s Records Mgmt & Preservation Fund/County Clerk/
Professional Services Other (1152/1700/54455),
contingent upon encumbrance of funds.
Requested by Carolynn Caudill,
as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioner comments/general remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW09018 – Inmate Phone Service
10808536 – Elevator Modernization
CW09008 – Microfilm Production
40. Adjourn at __________ until 9:00 a.m., Wednesday, May 28, 2008.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board