BOARD OF
Wednesday, May 28, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, May 23, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of May 21, 2008, prepared by the
The
following items, No. 5 through 8, are consent items and are routine in nature:
5. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $53,854.68 for period ending May 20, 2008, pending notification of
encumbrance to Donna Lovelace,
6. Approve
Employee
Benefit Trust Warrant No. 440359 through 441255 for
7. Receive Monthly Report of Fees for the month of April 2008: (Documents Received)
County Sheriff $14,912,863.90
Election Board $ 92,738.33
8. Receive the following litigation:
07-14678: Bankruptcy
08-80541: Bankruptcy
TC-2008-026: Tort Claim
TC-2008-030: Tort Claim
CJ-2008-4398: Summons and Petition
CJ-2008-766: Motion to Confirm Sheriff’s
CJ-2008-4602: Summons and Petition in Foreclosure
CJ-2008-4468: Summons, Order Setting Hearing on Plaintiff’s Request for Appointment of
Receiver, and Notice of Pendency of Action, Petition for Foreclosure and
Appointment of Receiver
End
of Consent Docket
9. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09070 – Fire Suppression and Extinguisher Supplies
CW09027 – Correctional Facility Equipment and Supplies
CW09008 – Microfilm Production
District No. 1
10. Discussion and possible action for
approval of the Mutual
Cooperation Agreement between the Town of Lake Aluma and
County, pursuant to Title 69 O.S. § 1903 (B) to reconstruct, improve, repair, and maintain certain city streets in the Town of Lake Aluma.
This agreement shall become effective July 1, 2008, and shall terminate June 30, 2009. Requested by Willa Johnson, Commissioner,
District No. 1, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
11.
Discussion and possible action to designate Stacey
Trumbo,
12. Discussion and possible action for approval of the Interlocal Cooperative Agreement between the Oklahoma City Zoological Society and Oklahoma County pursuant to Title 74 O.S. § 1008 and Title 11 O.S. § 33-102 and 103; providing for assistance with paving of the zoo parking lot access on property within the exclusive control or ownership of the Trust. Total cost of the project is $28,367.72. The Trust agrees to reimburse the County for materials in an amount not to exceed $20,564.94. District No. 1 agrees to reimburse the Highway Cash Fund $7,802.78 from its General Fund Appropriations. This agreement shall become effective upon approval of all parties and shall terminate on June 30, 2008. Requested by Willa Johnson, Commissioner, District No. 1, pending approval by the District Attorney. (Document Received)
District No. 3
13. Discussion and possible action to accept
a quitclaim
deed from I-89 School District to
1658-07-376-1600; J W CRAIG SUB ADDITION; LOTS 17 & 18; BLOCK 001
1658-07-376-2200; J W CRAIG SUB ADDITION; LOTS 23 & 24; BLOCK 001
1658-07-376-3400; J W CRAIG SUB ADDITION; LOTS 35 & 36; BLOCK 001
1658-07-376-3800; J W CRAIG SUB ADDITION; LOTS 41 & 42; BLOCK 001
1658-07-376-4000; J W CRAIG SUB ADDITION; LOTS 43 & 44; BLOCK 001
1658-07-376-4200; J W
CRAIG SUB ADDITION;
These properties were originally conveyed from Oklahoma County to School District I-89 by Board of County Commissioner approval at the
April 11, 2007, BOCC meeting. The school district has re-conveyed these
properties back to
Vaughn, Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney.
(Document Received)
14. Discussion and possible action to determine that the below described parcels of real property are surplus to the needs of the County and not needed for County purposes and to execute a quitclaim deed for the below described parcels of real property to the City of Oklahoma City, pursuant to 19 O.S. §349:
1658-07-376-1600; J W CRAIG SUB ADDITION; LOTS 17 & 18; BLOCK 001
1658-07-376-2200; J W CRAIG SUB ADDITION; LOTS 23 & 24; BLOCK 001
1658-07-376-3400; J W CRAIG SUB ADDITION; LOTS 35 & 36; BLOCK 001
1658-07-376-3800; J W CRAIG SUB ADDITION; LOTS 41 & 42; BLOCK 001
1658-07-376-4000; J W CRAIG SUB ADDITION; LOTS 43 & 44; BLOCK 001
1658-07-376-4200; J W
CRAIG SUB ADDITION;
These
parcels of real property were originally conveyed by quitclaim deed by
requests that the County execute a
quitclaim deed to the City of
new
and approved as to form and legality by Gretchen Crawford, Assistant
District Attorney. (Document
Received)
Engineering
15.
Discussion and possible action for approval of Engineering
Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF), for
Oklahoma County 3-2004-A-BR,BRF-155C-(473)CO, bridge and approaches .9N of NW
178th and Council over Bluff Creek. This
claim is in the amount of $4,171.00.
Requested by Stacey Trumbo, PE,
16.
Discussion and possible action for authorization of the
Chairman to execute on behalf of
GLB Exploration, Inc. for the following Division Order: Bomber No. 4 SW/4 Section 26, SE/4 Section 27, NE/4 Section 34 and N/2 Section
35-12N-R2W. Requested by Stacey Trumbo, P.E.,
Juvenile
Bureau
17. Discussion
and possible action for approval of the Agreement
between the Board of County Commissioners of
of the Oklahoma County Juvenile Bureau and Stephen L. Sullins, who shall provide legal services as the Court Referee for the County. Agreement
shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10809455 in the amount of $30,000.00 has been issued to Stephen L.
Sullins from General Fund/Juvenile Justice Bureau/Professional Services-Legal (1001/5200/54451), contingent upon encumbrance of funds.
Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District
Attorney. (Document Received)
18. Discussion
and possible action for approval of the Agreement
between the Board of County Commissioners of Oklahoma County on behalf of the
Oklahoma County Juvenile Bureau and the Board of Regents of the University of
Oklahoma on behalf of the Department of Pediatrics, Center of Child Abuse and
Neglect, who shall provide psychological treatment and consultation of
adolescent sex offenders coming to the attention of the County. Agreement shall begin on July 1, 2008, and
end on June 30, 2009. Requisition No. 10809180 in the amount of
$30,000.00 has been issued to Center on Education and Work from Juvenile
Probation Fee Fund/Juvenile Justice Bureau/Professional Services-Medical
(1231/5200/54453), contingent upon encumbrance of funds. Requested by Lawrence Hicks, Director,
Juvenile Bureau, and approved as to form and legality by John M. Jacobsen,
Assistant District Attorney. (Document
Received)
MIS
19. Discussion and possible action for approval of renewal of the Air Technologies FY 2008-2009 Contract for maintenance on the Liebert and Heil air conditioners. The annual amount not to exceed $1,362.00. Agreement shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10809545 in the amount of $1,362.00 has been issued to Air Technologies from General Fund/MIS/Professional Services Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Ken Wentworth, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
20. Discussion and possible action for approval of renewal of the Oracle FY 2008-2009 Contract for support and maintenance of the Oracle database. The annual expenditure not to exceed $160,143.27. Agreement shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10809554 in the amount of $160,143.27 has been issued to Oracle Corp Support from General Fund/MIS/Professional Services Other (1001/2700/54455), contingent upon encumbrance of funds. Requested by Ken Wentworth, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
21. Discussion and possible action for approval of renewal of the Bio-Key International Support and Maintenance Agreement for FY 2008-2009, for the Sheriff’s NCIC and MobileCop software. The annual amount shall not to exceed $25,962.12. Agreement shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10809051 in the amount of $25,962.12 has been issued to BIO-Key International, Inc., from General Fund/MIS/Subscriptions (1001/2700/54030) contingent upon the encumbrance of funds. Requested by Ken Wentworth, Director, MIS, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
22.
Discussion and possible action regarding the
utilization of
23.
Discussion and possible action for approval of Amendment
of Solicitation/Modification of LSG, Solutions, LLC, State’s Enterprise
Contract No. SW 60715 for Database Specialist, at the rate of $91.80 per hour,
not to exceed $50,000.00. Agreement
shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10809638 in the amount of
$50,000.00 has been issued to LSG Solutions, LLC from General Fund/County
Clerk/Professional Service-A&E (1001/1700/54455), contingent upon
encumbrance of funds. Requested by
Carolynn Caudill,
24.
Discussion and possible action for approval of renewal
of Jail
Services Agreement between the Town of Valley Brook and
Training and General Assistance
25. Discussion and possible action for approval of contract modification between the Board of County Commissioners on behalf of the Department
of Training and General Assistance and RP
HS, Inc. to provide relief pharmacist services for the Oklahoma County Pharmacy. The modification
increases the “not to exceed” amount of contract from $3,000.00 to $8,000.00 for FY 2007-2008. Requisition No. 10809452 in the amount
of $5,000.00 has been issued to RPHS, Inc from General Fund/Training & General Assistance/Temporary Services (1001/6100/51090),
contingent upon encumbrance of funds. Modification effective upon approval by the Board of County Commissioners through June 30, 2008.
Requested by Blair Schoeb, Director, Training and General Assistance, and approved as to form and legality by John M. Jacobsen, Assistant
District Attorney. (Document Received)
Recurring
Agenda Items:
26. Approve
all claims,
list available for inspection in the office of the
27. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
28. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
29. Commissioner comments/general remarks:
30. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
31. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
CW08019-0 – Tax Statement Printing and Mailing Services
32. Adjourn at __________ until 9:00 a.m., Monday, June 2, 2008.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board