BOARD OF COUNTY COMMISSIONERS

 

 AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, July 23, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.      Call to order.

 

2.      Notice of the meeting was posted Friday, July 18, 2008.

 

3.      Prayer and Pledge of Allegiance.

 

4.      Approve the minutes of the meeting of July 16, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 5 through 13, are consent items and are routine in nature:

 

5.   Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $17,074.73 for period ending July 15, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

6.   Approve Employee Benefit Trust Warrant No. 445361 through 446000 for Oklahoma County in the amount of $ 254,331.96 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.   Receive Monthly Report of Fees for the month of June 2008:  (Documents Received)

 

Juvenile Bureau                            $ 403,110.98

 

County Assessor                         $    3,414.00

 

         Election Board                             $    5,692.30

 

            Court Clerk

            Sheriff Fees                              $ 142,175.38

            Law Library Fees                     $   40,142.99

            Revolving Fund Fees                $   63,625.97

            Drug Court User Fees              $     7,868.84

 

            County Sheriff                          $ 1,155,756.61

 

8.   Receive Court Clerk’s Monthly Report and Cash Summary for the month of June, 2008.  Requested by Patricia Presley, Oklahoma County Court Clerk.  (Document Received)

 

                        Court Fund                               Bank of Oklahoma                   Revolving

                        Beginning Balance                     $ 1,527,160.59                        $ 713,283.94

                        Deposits & Canc. Vouchers     $  1,126,280.58                       $    66,509.14

                        Disbursements                          $  1,165,506.69                       $    21,947.16

                        Ending Balance                         $  1,487,934.48                       $  757,845.92

 

9.      Receive Depository Fund Accounts Summary for the month of June 2008.  Requested by Forrest “Butch” Freeman, Oklahoma County Treasurer.  (Document Received)

 

10.       Recommendation for approval of Tort Claim No. 2008-37, Felicia Bennett, date of accident, June 17, 2008, for the amount of $154.00, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety.  (Document Received)

 

11.       Recommendation for approval of Tort Claim No. 2008-31, Southwestern Bell Telephone L.P., date of accident, January 29, 2008 for the amount of $1,080.00, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety.  (Document Received)

 

12.       Receive canceled check as follows:  (Document Received)

 

U.S. Postal Service – Check No. 1001300033 dated July 16, 2008.  Cancel PO 20900045 $180.00 Treasure’s Office no reissue:  PO 20900007 $50.00 Election Board re-issue July 23, 2008 meeting.

 

13.    Receive the following litigation:

 

                        CJ-2008-6203: Summons, Notice of Hearing, Application

                        CJ-2008-6209: Entry of Appearance

                        CJ-2008-4816:  Judgment

                        CJ-2008-6273: Summons, Petition

 

End of Consent Docket

 

14.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

 

                        CW09031-Landscaping Services & Supplies

 

                        CW09093-1- Drive Bridge Pilings Services

 

                  CW09018-Inmate Phone Service

 

District No. 1

 

15.       Discussion and possible for the adoption of a Resolution No.__________accepting full financial responsibility, in lieu of a lien waiver, on parcel 6.1 (Weaver),on Oklahoma County Roadway Project  STP-155C (597) Ag AKA 23998 (04) Douglas and NE 36th Intersection in the City of Spencer.  Requested by Willa John son, Commissioner, District No. 1 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

16.             Discussion and possible action to amend a Mutual Cooperation Agreement between Rose State College Technical Area Education District and Oklahoma County pursuant to Title 19 O.S. § 339 (16), Title 70 Chapter 1, Article 1 O.S. § 106, Title 70 Chapter 50 Article XIV O.S. § 4410, Title 74 O.S. § 1008 and Title 19 O.S. § 359; providing for assistance with rehabilitation of an existing parking lot on property within the exclusive control or ownership of the school.  Agreement originally adopted by the Board of County Commissioners at their June 2, 2008 regular meeting and renewed at the June 25, 2008 regular meeting.  This Amended Agreement shall be effective upon execution by both parties and shall terminate on June 30, 2009.  Requested by Willa Johnson, Commissioner, District No. 1 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

17.             Discussion and possible action for approval of a Mutual Cooperation Agreement between the City of Nicoma Park and Oklahoma County pursuant to Title 69 O.S.§ 1903 (B), Title 19, § 339 and Title 69, O.S. § 603 to reconstruct, improve, repair, and maintain certain city streets in the City of Nicoma Park. This agreement shall become effective upon execution by both parties and shall terminate on June 30, 2009.  Requested by Willa Johnson, Commissioner, District No. 1 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

18.             Discussion and possible action for the approval of a Memorandum of Understanding between Eastern Oklahoma County Technology Center and Oklahoma County; pursuant to Title 19 O.S. § 339 (16), Title 70 O.S. Chapter 1, Article 1 § 106, Title 19 § 359.  Agreement provides for the construction of two parking lots (Phase 1- East Side and Phase 2- (West Side) on property within the exclusive control of ownership of the school.  Oklahoma County agrees to incur an amount not to exceed Sixty-Two Thousand, Nine Hundred Forty-Eight Dollars and Three Cents ($62,948.03) for labor, equipment, and materials on phase 1 (East Side) and One-Hundred Six Thousand, Six Hundred Eighty Six Dollars and Sixty One Cents ($106,686.61) for labor, equipment, and materials on phase 2 (West Side).  School agrees to reimburse Oklahoma County in an amount no to exceed Forty-Four Thousand Two Hundred Sixty One Dollars and Eighty Five Cents ($44,261.85) for labor, equipment and or materials under phase 1 (East Side) and Twenty Five Thousand Six Hundred Forty Seven Dollars and Twenty Five Cents ($25,647.25) for labor, equipment and or materials under phase 2 (West Side).  Oklahoma County District No. 1 Highway Cash fund will be made 100% whole with the school providing for a portion of the funding and District No. 1 General Fund Appropriations providing the remainder.  This agreement shall become effective upon approval of both parties and shall terminate on June 30, 2009.  Requested by Willa Johnson, Commissioner, District No. 1 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

District No. 3

 

19.       Discussion and possible action for approval of payment for Fiscal Year 2009 membership dues to the Association of County Commissioners of Oklahoma in the total amount of $8,000.00.  Requisition No. 10900000 in the amount of $8,000.00 has been issued to the Association of County Commissioners of Oklahoma from General Fund/General Government/Memberships (1001/1100/54017), contingent upon encumbrance of funds.  Requested by Ray Vaughn, Chairman.  (Document Received)

 

20.       Discussion and possible action to adopt and execute an update to the statement of Oklahoma County’s Federal Tax Exempt Status previously adopted October 4, 1999. Requested by Ray Vaughn, Chairman and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

21.       Discussion and possible action to call first meeting of the Oklahoma County Tinker Expansion and County Project Committee for July 31, 2008 at 10:00 a.m.  Room 201 with subsequent meetings and times to be discussed at the first meeting of Committee.  Requested by Ray Vaughn, Chairman.

 

22.       Discussion and possible action to approve an Agreement between the City of Edmond and Oklahoma County Board of Commissioners for reconstruction of Coffee Creek Road between Bryant Avenue and Coltrane. Agreement shall commence on the date of execution and end on December 31, 2008.  Requested by Ray Vaughn, Commissioner, District No. 3 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

23.             Discussion and possible action to approve an Agreement between the City of Edmond and Oklahoma County Board of Commissioners for reconstruction of Sorghum Mill Road between Bryant Avenue and Coltrane Road. Agreement shall commence on the date of execution and end on December 31, 2008.  Requested by Ray Vaughn, Commissioner, District No. 3 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

24.             Discussion and possible action to approve an Agreement between the City of Edmond and Oklahoma County Board of Commissioners for reconstruction of Coffee Creek Road between Kelly and Broadway.  Agreement shall commence on the date of execution and end on December 31, 2008.  Requested by Ray Vaughn, Commissioner, District No. 3 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Juvenile Bureau

 

25.       Discussion and possible action for approval of Standard Maintenance Contract between the Board of County Commissioners on behalf of the Oklahoma County Juvenile Bureau and Carrier Building Systems and Services for maintenance and repair service on the chillers and pumps.  This agreement is effective July 1, 2008, through June 30, 2009.  Requisition No. 10900013 in the amount of $4,710.00 has been issued to Carrier Building Services from General Fund/Juvenile Justice Bureau/Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Assessor

 

26.                   Discussion and possible action for approval of renewal of Fiscal Year 2008-2009 Managed Co-Location and Development Services Agreement between Latitude Geographics Group, Ltd., and Oklahoma County to provide services for ongoing deployment of Internet mapping system.  Oklahoma County will provide all hardware, software, and data required for the Internet mapping architecture.  Oklahoma County will pay $945.00 per month for subscription costs, $95.00 per month for Geocortex Statistics Reports, and $95.00 per hour for data updates.  This agreement shall begin on July 1, 2008, and end on June 30, 2009. Requisition No. 10900048 in the amount of $17,000.00 has been issued to Latitude Geographics Group, Ltd. from General Fund/Assessor Revaluation/Professional Services Other (1001/1400/54455), contingent upon encumbrance of funds. Requested by Leonard Sullivan, Oklahoma County Assessor, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Clerk

 

27.       Discussion and possible action to receive the InvesTrust Retirement Plan for CASA of Oklahoma County and the release of vested and non-vested funds to InvesTrust. This item was approved by the Oklahoma County Retirement Board on June 30, 2008.  Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Oklahoma County Sheriff

           

28.       Discussion and possible action for approval of FY 2008-2009 Contract renewal for the Jail Services Agreement between the Town of Luther and Oklahoma County for the boarding of municipal prisoners.  The Town of Luther agrees to pay the County a rate of $41.35 per prisoner per day.  This agreement shall commence on July 1, 2008, and terminate on June 30, 2009.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Planning Commission

 

29.       Discussion and possible action for approval of Resolution No. __________ appointing Mr. Edgar Frazier as a member of the Oklahoma County Planning Commission, term to expire June 2, 2013.  Mr. Frazier is a resident of the unincorporated area of Oklahoma County, Highway District No. 1, and has volunteered for public service.  This appointment is recommended by the Commissioner of Highway District No. 1, Willa Johnson to complete the term of Mr. Mike Vorel.  Requested by Tyler Gammon, Director, Planning Commission.  (Document Received)

 

Recurring Agenda Items:

 

30.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

31.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

32.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

33.       Commissioner comments/general remarks:

 

34.             New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

35.             Executive Session for the purpose of discussing the following:

 

Pursuant to 25 O. S. 307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Brooke Bradley

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Jeff Splawn

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Michael Clausen

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Ken Rose

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Daniel Scurra

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Shelly Van Gerpen

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Kevin Williams

 

Pursuant to 25 O. S.   307 B. 4, discussion regarding possible settlement of Workers’ Compensation case on Kim Boyd Reeves

 

 

36.    Action taken regarding possible settlement of Workers’ Compensation case on Brooke Bradley.

 

37.    Action taken regarding possible settlement of Workers’ Compensation case on Jeff Splawn.

 

38.    Action taken regarding possible settlement of Workers’ Compensation case on Michael Clausen.

 

39.    Action taken regarding possible settlement of Workers’ Compensation case on Ken Rose.

 

40.       Action taken regarding possible settlement of Workers’ Compensation case on Daniel Scurra.

 

41.       Action taken regarding possible settlement of Workers’ Compensation case on Shelly Van Gerpen.

 

42.       Action taken regarding possible settlement of Workers’ Compensation case on Kevin Williams.

 

43.       Action taken regarding possible settlement of Workers’ Compensation case on Kim Boyd Reeves.

 

44.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids

or RFQs may see the Purchasing Agent immediately following this meeting.

 

 

                        CW09038 Paint Contractor Services

 

                        CW09058- Pavement Management System, Software & Data Collection

 

                        CW09061- Carpet Installation-Rebid

 

                                               

45.    Adjourn at __________ until 9:00 a.m., Wednesday, July 30, 2008.

 

 

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  ­­­­Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                                                                            County Clerk Deputy and Director of Clerks of the Board