BOARD OF COUNTY COMMISSIONERS

AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, August 20, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 15, 2008.

 

3.                  Prayer and Pledge of Allegiance

 

4.                  Approve the minutes of the meeting of August 13, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.                  Discussion and possible action to approve Resolution No.____________expressing Condolence to the family of Witty Vallian Cudjo.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

The following items, No. 6 through 15, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $34,902.67 for period ending August 12, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 447770 through 448401 for Oklahoma County in the amount of $ 258,501.27 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive the following litigation:

 

      TC-2008-046 Tort Claim

 

      CJ-2008-7147: Summons, Petition

 

      CJ-2008-7149: Summons, Petition

 

      CJ-2008-7150: Summons, Petition, Entry of Appearance

 

      CJ-2008-7151: Summons, Petition, Entry of Appearance

 

      CJ-2008-7152: Summons, Petition, Entry of Appearance

 

      CJ-2008-6736: Amended Petition, Summons

 

      CJ-2008-4480: Summons, Amended Petition

 

      CJ-2008-7123: Summons, Petition to Quiet Title

 

      CJ-2008-7224: Summons, Petition

 

9.         Recommendation for denial of Tort Claim No. 2008-46, Connie Lucash, date of accident, June 16, 2008 for the amount of $8,009.71, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety.  (Document Received)

 

10.       Discussion and possible action for approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:

 

Patrick Neal                             14-133-4480; Webbs Heights Sub Addition; Lots 25 & 26; Block 008

 

World Missions Unlimited          03-219-2400; Mount Tuohy Subdivision Blk 12; Lots 11 & 12; Block 001

A Charitable Foundation          

 

World Missions Unlimited          14-285-8235; Morning View Heights Addition; Lot 185

A Charitable Foundation                      

 

World Missions Unlimited          14-627-0500; Days Garden Addition;                                                

A Charitable Foundation             Lot 1 ex wly ½ being 77.71ft on n &49.20ft on sly side; Block 002

 

Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate

transactions. Requested by Forrest “Butch” Freeman, County Treasurer. (Document Received)

 

11.       Receive Monthly Report of Fees for the month of July 2008:  (Documents Received)

 

County Assessor                                                    $     6,014.00

 

                  County Clerk

                  General Fund                                                          $    417,869.41

                  Clerk Lien Fee Fund                                               $        7,153.27

                  UCC Central Filing Fund                                        $      80,859.00

                  Records Preservation Fund                                     $      80,980.00

                  OK Tax Comm. % of Doc Stamps                         $    346,817.09

                  Mechanic Liens/Investments                                    $      13,975.97

                  Refunds                                                                  $        1,047.00

                  Total                                                    $   948,701.74

 

Board of County Commissioners

Culvert Pipe Sales Fund 8206                                 $          883.89

 

                  Court Clerk

Sheriff Fees                                                            $    142,424.88

Law Library Fees                                                   $      44,025.03

Revolving Fund Fees                                              $      57,622.01

Drug Court User Fees                                            $       6,797.64

 

                  Planning Commission Fee Fund Report                   $      37,561.69

                  Planning Commission Inspection Fee Fund              $      28,102.46

 

12.       Receive  Court Clerk’s Monthly Report and Cash Summary for the month of July, 2008.  Requested by Patricia Presley, Oklahoma County Court Clerk.  (Document Received)

 

                        Court Fund                                           Bank of Oklahoma                   Revolving

                        Beginning Balance                                 $ 1,487,934.48                        $ 757,845.92

                        Deposits & Canc. Vouchers                 $ 1,066,160.65                        $   64,675.99

                        Disbursements                                      $ 1,464,716.99                        $     9340.86

                        Ending Balance                                     $ 1,089,378.14                        $ 813,181.05

 

13.       Discussion and possible action for approval of Tin Horn Installation:

 

2-2008-08                                                              $206.95

1-2008-31                                                              $617.58

 

This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County       Engineer.  (Document Received)

 

14.       Discussion and possible action for approval of Tin Horn Sale to be installed by Oklahoma City.

 

1-2008-30                                                              $238.70

1-2008-32(A)                          $490.78

 

            This item is in compliance with Resolution No. 118-08.  Requested by Stacey Trumbo, PE, County       Engineer.  (Document Received)

 

15.       Receive canceled check as follows:  (Document Received)

 

Custom Identification Products – Check No. 1161041286 dated May 21, 2008 in the amount of $38.14 Lost Check.  Check to be reissued August 20, 2008.

 

End of Consent Docket

 

16.       Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:

                                                            CW09034 – Miscellaneous Printing Service

 

District No. 1

 

17.       Discussion and possible action to approve Resolution No. __________ providing for rules governing the use of bond funds approved by the people of Oklahoma County on May 13, 2008 for Natural Hazard Mitigation and Flood Relief, pending District Attorney’s approval.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

18.       Discussion and possible action for approval of a Mutual Cooperation Agreement between Jones Public Schools and Oklahoma County; pursuant to Title 19 O.S. § 339 (16).  Agreement provides for the construction of a temporary parking lot.  Oklahoma County agrees to incur an amount not to exceed $1,868.94 for labor and equipment and the School agrees to supply all materials.  Agreement shall become effective upon approval of both parties and shall terminate on June 30, 2009. Requested by Willa Johnson, Commissioner, District No. 1 and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

19.       Discussion and possible action for rescinding a Memorandum of Understanding between Eastern Oklahoma County Technology Center and Oklahoma County.  Item previously adopted on July 23, 2008 BOCC meeting.  Requested by Willa Johnson, Commission, District No.1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.

 

20.         Discussion and possible action for the approval of a Memorandum of Understanding between Eastern Oklahoma County Technology Center and Oklahoma County; pursuant to Title 19 O.S. § 339 (16), Title 70 O.S. Chapter 1, Article 1 § 106 and Title 19 § 359.  Agreement provides for the construction of two parking lots (Phase 1 – East Side and Phase 2 – West Side) on property within the exclusive control or ownership of the School.  County agrees to incur an amount not to exceed Sixty-Two Thousand, Nine Hundred Forty-Eight Dollars and Three Cents ($62,948.03) for labor, equipment, and materials on phase 1 (East Side) and One-Hundred-Six Thousand, Six-Hundred Eighty-Six Dollars and Sixty-one Cents ($106,686.61) for labor, equipment and materials on phase 2 (West Side).   School agrees to reimburse the County in an amount not to exceed Sixty-Two Thousand, Nine Hundred Forty-Eight Dollars and Three Cents ($62,948.03) for labor, equipment and/or materials under phase 1 (East Side) and Eighty-One Thousand, Thirty-Nine Dollars and Thirty-six cents ($81,039.36) for materials under phase 2 (West Side). The Oklahoma County District 1Highway Cash fund will be made 100% whole with the school providing for a portion of the funding and District 1 General Fund Appropriations providing the remainder.  This Agreement shall become effective upon approval of both parties and shall terminate on June 30, 2009.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)

 

District No. 3

 

21.       Discussion and possible action regarding  Resolution No.___________ approving and authorizing the incurrence of indebtedness by the Oklahoma Industries Authority through the issuance of its Bonds in the amount of not to exceed $3,000,000 for the acquisition of a manufacturing building for API Realty, LLC for lease to API Enterprises, Inc.; approving negotiated sale of the bonds and sale at a discount and approving the proceedings of the authority pertaining to the sale of the bonds; and containing other provisions relating thereto.  Requested by Ray Vaughn, Chairman. (Document Received)

 

Engineering

 

22.       Discussion and possible action for approval of Engineering Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County 1-2006-B & C–BR, BRF-155C-(597)CO, road widening with two bridges over Silver Creek in District No. 1 for Payment No. 5 for Preliminary Plans. This claim is for the amount of $8,010.00.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

23.       Discussion and possible action for approval of Engineering Claim to ODOT for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County 1-2006-B & C–BR, BRF-155C-(597)CO, road widening with two bridges over Silver Creek in District No. 1 for Supplemental Agreement. This claim is for the amount of $23,576.00.  Requested by Stacey Trumbo, PE, County Engineer (Document Received)

 

24.       Discussion and possible action for approval of Surface Transportation Program Resolution No._________ for Oklahoma County Project 1-2008-A, bridge and approaches on Reno Avenue over Crooked Oak Creek for funding consideration for the 2010 Federal Fiscal Year.  Requested by Stacey Trumbo, PE, County Engineer.  (Document Received)

 

25.       Discussion and possible action for acceptance of Plans and to sign the Title Sheet for Proposed Oklahoma County Project, 1-2006-B&C-BR, Road Widening with Two Bridges over Silver Creek.   The plans were prepared by Cobb Engineering.  Requested by Stacey Trumbo, County Engineer.

            (Document Received)

 

Oklahoma County Sheriff

 

26.       Discussion and possible action to approve FY 2008-2009 Contract Renewal between Oklahoma County and Addtronics for an annual maintenance agreement for Data Card CP180ID Printer.  Requisition No. 10901764 has been issued to CW Cook Inc. dba Addtronics Business Systems in the amount of $2,335.00 from Sheriff Service Fee/Courthouse Security/Equipment-Vendors Maint (1160/5160/54157), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

27.       Discussion and possible action to approve FY 2008-2009 Contract Renewal between MMP Crossroads LLC and Oklahoma County for the lease of space for a substation at Crossroads Mall. Requisition No. 10901661 has been issued to MMP Crossroads LLC in the amount of $1.00 from Sheriff Service Fee/Sheriff/Office Space (1160/5100/54102), contingent upon encumbrance of funds.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

Purchasing

 

28.       Discussion and possible action to reject all proposals for Inmate Telephone Service at the Oklahoma County Adult Detention Facility and re-bid said item.  Requested by Jane Gaston, Purchasing Director.

            (Documents Received)

 

Training and General Assistance

 

29.       Discussion and possible action to ratify the notice to end lease sent by Training and General Assistance on August 1, 2008 with the United States Postal Service for lease of 1,137 square feet located at 201 W Oklahoma Ave., Room Numbers 303-306, Guthrie, Oklahoma.  Agreement was approved for $758.00 a month for a total annual amount not exceed $9,096.  Effective date of cancellation will be August 31, 2008.  Requested by Christi Jernigan, Interim Director of Training and General Assistance. (Document Received)

 

Recurring Agenda Items:

 

30.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

31.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received).

 

32.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

33.       Commissioner comments/general remarks:

 

34.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

35.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

                                    CW09021 – Safety Barricades & Traffic Signs

 

36.       Adjourn at __________ until 9:00 a.m., Wednesday, August 27, 2008.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                                       County Clerk Deputy and Director of Clerks of the Board