BOARD OF
Regular Meeting Agenda
Wednesday, August 27, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, August 22, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of August
13, 2008, and August
20, 2008 prepared by the
5.
Discussion and possible approval to receive the Recognition
and congratulations to the
6.
Discussion and possible action for approval of Resolution
No. __________ to Welcome The Right Reverend Samuel Lawrence Green Sr., The
125th Elected and Consecrated Bishop of the African Methodist
Episcopal (A.M.E.) Church to
The
following items, No.7 through No. 13, are consent items and are routine in
nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $7,987.32 for period ending August 19, 2008, pending notification of
encumbrance to
8. Approve
Employee
Benefit Trust Warrant No. #448402 through #448861 for Oklahoma County in
the amount of $172,409.41 pending notification of encumbrance to
9. Receive canceled checks as follows: (Document Received)
David W. Oliver – Check No. 1001300278 dated August 13, 2008 in the amount of $41.54 Lost Check. Check to be reissued August 27, 2008.
SDH Investments Inc Check No. 1130106041 dated August 20, 2008 in the amount of $865.48 Check to be reissued August 27, 2008
Okla State Board of Pharmacy Check No. 1001206637 dated August 4, 2008 in the amount of $20.00, Check will not be reissued.
Dallas Union Hotel Inc Check No. 1001300007 dated July 16, 2008 in the amount of $586.50 Check will not be reissued.
10. Receive the following litigation:
CJ-2008-6812: Petition to Vacate Street
Case No.-07-14678: Bankruptcy
CJ-2008-7386: Summons, Petition
TC-2008-047: Tort Claim
CJ-2008-7384: Petition and Application to Summon
11. Receive Monthly Report of Fees for the month of July 2008: (Document Received)
9N Restitution $ 15,663.53
9J Restitution $ 512.51
JJC Emergency $ 1,792.03
County Sheriff $ 1,776,813.63
12. Approval of Transcript
of Proceedings from the
UB-V, Inc 14-287-2332; Green Pastures Addition; All Lot 316
& S75ft
UB-V, Inc 14-324-2860;
Mid Equity 02-784-2910; Central Addition;
Mid Equity 02-784-3165; Central Addition;
Mid Equity 02-784-3180; Central Addition;
Terry L Hamil 07-388-8030;
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest
“Butch” Freeman,
13. Discussion and possible action for approval of Tin Horn Installation:
1-2008-32 $572.08
End
of Consent Docket
14. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
CW09021- Safety Barricades, Traffic Signs & Post
District
Attorney
15.
Discussion and possible action to execute the
attached extension between General
Motors Corporation and
16. Discussion
and possible action to approve and execute the contract
with Association of Central Oklahoma Government
(ACOG 2008 REAP) Requested by John Jacobsen Assistant District
Attorney , (Documents Received)
District No. 1
17. Discussion and possible action to approve
Resolution No. __________ providing for rules governing the use of bond funds
approved by the people of
18. Discussion
and possible action of a Mutual
Cooperation Agreement between the Central Oklahoma Transit & Parking
Authority and Oklahoma County pursuant to Title 74 O.S. § 1008 and Title
11 O.S. § 33-102 and 103; providing for assistance with construction of a
Parking Lot Access on property within the exclusive control or ownership of the
Trust. Total cost of the project is
$232,771.14.
District No. 3
19.
Discussion and possible action to approve
payment of The
Public Finance Law Group PLLC invoice number 179 Requisition No. 10901944 has been issued to
The Public Finance Law Group PLLC in the amount of $46,500.00 from County Bonds
2008/ Professional Services Legal (2032/54451) contingent upon encumbrance of
funds, for financial advisor service fees and expenses in connection with the
$61,500,000.00 Oklahoma County General Obligation Limited Tax Bonds of 2008,
Series A Requested by Ray Vaughn, Chairman, (Document Received)
20. Discussion and possible action on Resolution No.___________ to establish the Oklahoma County Detention Advisory Committee, Requested by Ray Vaughn, Chairman. (Document Received)
Engineering
21. Discussion
and possible action for acceptance of Easement
for Eastern Oklahoma County Gate Project E-97-F. This Easement is being donated
to
A strip, piece or parcel of land lying in the W/2, SE/4 of Section 31,
Township 14 North, Range 1 East, in Oklahoma County, Oklahoma:
Beginning in the SE corner of said W/2, SE/4,
thence S 89º30’16” W along the South line of said W/2 SE/4 a distance of 681.24
feet; thence N 00º29’44” W a distance of 33.00 feet; thence N 66º43’20” E a
distance of 108.46 feet; thence N 89º30’16” E a distance of 269.32 feet; thence
N 68º06’17” E a distance of 283.16 feet; thence N 24º38’52” E a distance of
121.88 feet to a point on the East line of said W/2 SE/4, thence S 00º12’01” W
along said East line a distance of 288.67 feet to a point of beginning.
This item is requested by Stacey Trumbo, P.E., and Engineer. (Document Received)
22. Discussion and possible action for acceptance of Perpetual
Easement for Eastern Oklahoma County Gate Project E-97-F. This Easement is
being donated to
Human
Resources/Environmental Health & Safety
23.
Discussion and possible action to approve
expenditures not included in the original budget for Employee Benefits
Fund. Glucose, Lipid and PSA test are to
be performed by Quest Diagnostics at the Health Fair on September 19, 2008 at
the following cost to the employees who are enrolled in the County’s Health
plan: 1. Glucose + Lipid $42.00 2. PSA $20.00 Mutual Assurance Administrators
stated the test would be billed to the county by Quest Diagnostics. Employees who are not enrolled in the
County’s health plan can pay for the test out of their pocket. Requested by Dan Matthews, Director,
Human Resources/Environmental Health & Safety.
Juvenile
Bureau
24. Discussion
and possible action for approval of Rental
Contract between the Board of County Commissioners of Oklahoma County on
behalf of the Oklahoma County Juvenile Bureau and Francotyp Postalia who shall
provide for the rental of the following: 1 T-1000 Stand Alone Postage Meter
(with unlimited resets), 1 FP 5LI Electronic 5 lb Scale (with rate guard) and 1
Letter Sealer/Stacker. Requisition No. 10900024 has been issued to
Francotyp-Postalia Inc in the amount of $600.00. The contract shall become
effective July 1, 2008 through June 30, 2009. From General Fund, Juvenile Work
Restitution Fund, Office Equipment Lease (1001/5200/55380) contingent upon the
encumbrance of funds. Requested by
25. Discussion
and possible action to approve contract between the Board of County
Commissioners and LexisNexis,
Risk & Information Analytics Group Inc, to provide CD’s that will contain
copies of “imaged” Real Estate Office filings.
LexisNexis, Risk & Information Analytics Group Inc, agrees to pay an
estimated charge per CD of $1.95. This agreement will begin on July 1, 2008 and
will end June 30, 2009. Requested by
Carolynn Caudill,
26. Discussion
and possible action to approve contract between the Board of County
Commissioners and CO-Data,
an Oklahoma Corporation. Co-Data hereby
agree to pay the estimated charge of $1.95 per CD plus shipping and handling.
This agreement will begin on July 1, 2008 and will end June 30, 2009. Requested by Carolynn Caudill,
27. Discussion and possible action to approve an amendment to the Ceridian Benefits Services Inc. Client Quotation Exhibit A10-C amending the Service Start Date from January 1, 2009 to July 1, 2008. This amendment is necessary to correlate with the contract renewal fiscal year date. Requested by Carolynn Caudill County Clerk and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
28. Discussion
and possible action to receive certified copy of Abstractor’s
Bond for Capitol Abstract and Title Company, Inc., and RLI Insurance
Company as Surety in the amount of $100,000.00 for the term beginning July 15,
2008, and ending July 15, 2009.
Requested by Carolynn
29. Discussion and possible action to approve an Amendment to the Oklahoma County Health Plan Document and Summary Plan Description by revising the language definitions section on Experimental, Investigative or Unproved. Requested by Carolynn Caudill County Clerk and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
30. Discussion
and possible action to approve the intent to cover contraceptives
by the
31. Discussion
and possible action for approval of renewal of Jail
Services Agreement between the City of Nichols Hills and
32. Discussion and possible action for approval of FY 2008-2009 Memorandum of Understanding between Oklahoma County Sheriff’s Office (OCSO) and Independent School District No. 12 for the provision of two School Resource Officers. The assignment of the deputies from the OCSO will commence on August 14, 2008, and will terminate at the close of school business on May 29, 2009. Independent School District No. 12 agrees to reimburse the OCSO from the period of August 14, 2008, until May 29, 2009, for the salary assigned deputies. 180 school days billed at $190.32 for a total of $34,257.60. Will adjust month and amount according to placement at school and attendance. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Treasurer
33. Discussion and possible action for approval of
FY 08-09 Resolution
No._____ to invest County Bonds 2008 fund and to retain the interest.
Requested by Forrest “Butch”
Recurring
Agenda Items:
34. Approve
all claims,
list available for inspection in the office of the
35. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
36. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
37. Commissioner comments/general remarks:
38. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
39. Executive Session for the purpose of discussing the following:
a. Pursuant to 25 O.S. § 307. B. 4, for confidential communications with the Board’s attorney for discussion of David Bard, et al. V. Board of County Commissioners of the County of Oklahoma County, et al. Case No. CIV-2007-42-He and The upcoming settlement conference September 8, 2008; Appoint County Representative to attend settlement conference and discuss settlement amounts, if any
b. Pursuant to 25 O.S. § 307. B. 4, for confidential communications with the Board’s attorney to appoint county representative to attend deposition scheduled September 2, 2008 in Sharee Gann V. Rinehart, ET AL., Case No. CIV-06-184.
40. Action taken regarding confidential communications with the Board’s attorney for discussion and action of David Bard, et al. V. Board of County Commissioners of the County of Oklahoma County, et al. Case No. CIV-2007-42-He and the upcoming settlement conference September 8, 2008; Appoint County Representative to attend settlement conference and discuss settlement amounts, if any
41. Action taken regarding confidential communications with the Board’s attorney for discussion and action to appoint county representative to attend deposition scheduled September 2, 2008 in Sharee Gann V. Rinehart, ET AL., Case No. CIV-06-184.
42. Adjourn at __________ until 9:00 a.m., Tuesday, September 2, 2008.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board