BOARD OF
Wednesday, October 15, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, October 10, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the regular meeting of October 8, 2008 and minutes
of the Emergency meeting of October 08, 2008, prepared by the
5. Discussion
and possible action to approve a Proclamation
declaring the month of October 2008, as
The
following items, No. 6 through 14, are consent items and are routine in nature:
6. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the amount
of $ 10,033.26 for period ending October 07, 2008, pending notification of
encumbrance to Donna Lovelace,
7. Approve
Employee Benefit Trust Warrant No. 452109 through 452559 for
8. Discussion and possible action to approve of Resolution No. __________ disposing of equipment, to wit: the sale of 11,900 pounds of scrap tin and 6,120 pounds of scrap iron by Highway District No.3 to Standard Iron & Metal Company, Inc., for a total price of $630.70 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman. (Document Received)
9. Discussion and possible action to approve of Resolution No. __________ disposing of equipment, to wit: the sale of 12,480 pounds of scrap tin by Highway District No.3 to Standard Iron & Metal Company, Inc., for a total price of $436.80 deposited to the Highway Cash Fund. Requested by Ray Vaughn, Chairman. (Document Received)
10. Receive Monthly Report of Fees for the month of August 2008: (Document Received)
9N Restitution $ 15,888.63
9J Restitution $ 267.51
JJC Emergency $ 1,792.03
11. Receive Monthly Report of Fees for the month of September 2008: (Document Received)
Juvenile Bureau $ 553,609.62
Planning Commission Fee Fund Report $ 16,573.45
Planning Commission Inspection Fee Fund $ 28,820.46
Culvert Pipe Sales Fund 8206 $ 1,129.48
12. Discussion and possible action for approval of Tin Horn Installation:
1-2008-35 $686.17
This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
13. Receive the following litigation:
CJ-2008-7184: Summons and Petition
CJ-2008-8464: Summons and Petition
Case No. 08-14264: Bankruptcy
CJ-2008-7019: Order Setting Hearing
14. Approval
of Transcript
of Proceedings from the
Rogernee Bussey 03-491-6075;
Capitol Courts Addition; All Lot 6 & Pt Lot 7 Desc as Beg 20.8ft Nely from
Nw/c Th Swly to Sw/c E to Se/c N to Ne/c Th Swly to Beg
Hidden Valley Investments 04-900-2015; Grand View Addition; Lots 28 29 & 30; Block
002
Hidden
Valley Investments 09-735-1850; Terrace
Lawn Amd Addition; Lots 17 & 18; Block 016
Hidden Valley Investments 15-631-1110; Park
Hidden Valley Investments 05-485-5840;
B & F Realty, LLC 06-262-7240;
College Addition; Lots 15 & 16; Block 009
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by
Forrest “Butch” Freeman,
End of Consent Docket
15. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
10902728
-
CW09071
- Toughbooks,
CW09022 -1- Grocery Products
Emergency
Management
16. Discussion and possible action for approval
of the renewal
Memorandum of Understanding between
Juvenile
Bureau
17. Discussion and possible action to approve a Contract Agreement between the Oklahoma County Commissioners on behalf of Oklahoma County Juvenile Bureau and Jana Gober, who shall provide part-time Dietician services for the County and agrees to provide on-site consultation as provided for this agreement at a rate of $20.00 per hour not to exceed $900.00. This agreement is effective July 1, 2008 through June 30, 2009. Requisition No.10902827 has been issued to Jana Gober in the amount of $900.00 from General Fund/Juvenile Probation Fee Fund/Professional Service Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
18. Discussion and possible action to approve Medicare Supplement Service Agreement between Physicians Mutual and Oklahoma County to offer enhanced retiree benefits while lowering cost to the County for Medicare eligible retirees beginning October 15, 2008 and ending June 30, 2009. Item was approved at the September 30, 2008 Special Budget Board meeting. Requested by Carolynn Caudill, Oklahoma County Clerk, and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
19. Discussion and possible action to receive
certified copy of Abstractor’s
Bond for Oklahoma City Abstract and
Title Company of Oklahoma City, Oklahoma and First American Title & Trust
Company as Surety in the amount of $100,000.00 for the term beginning July 15,
2008, and ending July 15, 2009.
Requested by Carolynn
20. Discussion
and possible action for approval of an award
by and between the Oklahoma County Sheriff and Tinker Air Force Base for the
installation of emergency equipment in fourteen (14) emergency response
vehicles. Total award is in the amount
of $15,680.00. Requested by John
Whetsel,
Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Purchasing
21. Discussion and possible action to approve changes to Employee Handbook regarding Travel Policy. Item was approved by the Budget Board on August 21, 2008. Requested by Jane Gaston, Director, Purchasing. (Document Received)
Recurring
Agenda Items:
22. Approve
all claims,
list available for inspection in the office of the
23. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
24. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
25. Commissioner comments/general remarks:
26. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
27. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
10902854 – Election Board Parking Lot Rehab.
CW09030 – Kitchen & Cafeteria Equipment
10903033 – Asbestos Abatement
10903031 – Court House Bench/Pew Refinishing
28. Adjourn at __________ until 9:00 a.m., Wednesday, October 22, 2008.
NAME OF PERSON
REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board