BOARD OF COUNTY COMMISSIONERS

THIRD AMENDED

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, August 13, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, August 9, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.         Discussion and possible action on Resolution No.__________ to commend Blair Schoeb, outgoing Training and General Assistance Director, for his service to Oklahoma County.  This item requested by Ray Vaughn, Chairman.  (Document Received)

 

5.         Approve the minutes of the meeting of August 4, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

The following items, No. 6 through 13, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $29,602.72 for period ending August 5, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 447252 through 447769 for Oklahoma County in the amount of $125,180.45 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of the County Clerk.  This equipment is junked as verified and requested by Carolynn Caudill, County Clerk.  (Document Received)

 

One (1) Savin Digital/Imaging Copier – c/n F213-00037, s/n 5837000505, Model No. 4035S, acquired July 8, 2004 from Standley Systems, 2601 NW Expressway, Ste. 600 W, Oklahoma City, OK 73112, for $9,460.14. Returned to lease company.

 

9.         Receive Monthly Report of Fees for the month of June 2008:  (Document Received)

 

                        Juvenile Bureau

 

                  9N Restitution                                      $ 15,053.05

                  9J Restitution                                        $       247.51

                  JJC Emergency                                     $   1,792.03

 

10.       Receive Monthly Report of Fees for the month of July 2008:  (Documents Received)

 

      Juvenile Bureau                                     $250, 006.30

 

      Election Board                                       $11,013.15

 

11.       Receive the following litigation:

 

            CJ: 2008-6647  Summons and Petition of Quite Title

 

            CJ: 2008-6854  Application

 

            CIV: 08-759     Summons and Complaint

 

            CJ: 2008-6331  Summons and Petition

 

            TC: 2008-045    Tort Claim

 

            No. 07-14678    BH Bankruptcy

 

            CJ-2008-6580   Summons and Petition

 

CJ-2008-6273   Summons, Amended Petition,

 

CJ-2008-5804   Motion to Dismiss for Failure to State a Claim

 

12.       Discussion and possible action for approval of the Annual Occupational Tax Report for Fiscal Years 2007-08 from the Alcoholic Beverage Laws Enforcement Commission (ABLE) for Oklahoma County. Requested by Carolynn Caudill, County Clerk.  (Document Received)

 

13.       Discussion and possible action to approve payment of National Association of Counties Invoice No. 48340 , Requisition No. 10811585 has been issued to National Association of Counties (NACO) in the amount of $13,557.00 for membership dues for Oklahoma County for the year ending June 30, 2009, from General Fund/General Government/Memberships (1001/1100/54017), contingent upon encumbrance of funds. Requested by Ray Vaughn, Chairman, District No. 3.  (Document Received)

 

End of Consent Docket

 

14.              Awards.  Tabulation of bids from the Central Purchasing Department with recommendation for selection     of lowest and best bid:

 

                        CW09067- Microwave Data Communication Equipment

 

District Attorney

 

15.              Discussion and possible action to accept Memorandum of Understanding FY 08-09 between Oklahoma County Juvenile Bureau, CASA of Oklahoma County Inc. and The Board of County Commissioners. Requested by John M Jacobsen, District Attorney.  (Document Received)

 

District No. 1

 

16.       Discussion and possible action to approve Resolution No. __________ providing for rules governing the use of bond funds approved by the people of Oklahoma County on May 13, 2008 for Natural Hazard Mitigation and Flood Relief, pending District Attorney’s approval.  Requested by Willa Johnson, Commissioner, District No. 1.  (Document Received)

 

District No. 2

 

17.       Discussion and possible action to approve Supplement to original legal representation of Commissioner Brent Rinehart in his individual capacity with Attorney Victor Albert of the Conners & Winters Law Firm, in regards to Sharee Gann vs. Rinehart, ET AL., CIV-06-184, in the amount of $50,000.00 from General Fund/General Government/Professional Services-Legal (1001/1100/54451), Requisition No. 10809523 has been issued to Conner & Winters contingent upon encumbrance of funds. Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

18.       Discussion and possible action to approve Change order No.5 for Project No. E-2007-E addressing unforeseen drainage issues which jeopardizes security of TAFB on the Hruskocy Gate Roadway Extension Requisition No. 1091754 has been issued to Silver Star Construction Co. in the amount of $33,269.06 from Tinker Clearing / Land Acquisition/ Land (2031/1202/55060), contingent upon encumbrance of funds.  Requested by Brent Rinehart, Commissioner Dist No.2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

                                                               Original Contract                               $2,037,901.00

Previous Change Orders                    $27,714.96

Amount of the Change Order             $33,269.06

% Change Orders                              2.99%

 

19.       Discussion and possible action to approve the signing of a contract between Oklahoma County District 2 and ACOG for Rural Economic Action Plan Funds 2008 REAP Fund, in the amount of $29,879.50 to be used to purchase and install two emergency sirens at the intersection of SE 15th and Peebly Road and at the intersection of SE 29th and Dobbs Road.  Requested by Brent Rinehart, Commissioner, District No. 2, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)

 

District No. 3

 

20.       Discussion and possible action to receive 2007 Department of Justice Audit of the Oklahoma County Detention Center. Requested by Ray Vaughn, Chairman

 

21.              Discussion and possible action to receive 2007 Oklahoma County Sheriff’s Department response to recommendations made by the 2007 Department of Justice review of the Oklahoma County Detention Center. Requested by Ray Vaughn, Chairman.  (Document Received)

 

22.       Discussion and possible action to receive August 8, 2008 letter from Oklahoma County Sheriff John Whetsel to the United States Department of Justice.  Requested by Ray Vaughn, Chairman (Document Received)

 

23.       Discussion and possible action to receive Bond closing memo from Chris Cochran, Bond Advisor. Requested by Ray Vaughn, Chairman.  (Document Received)

 

24.       Discussion and possible action on Resolution No______ to establish the Oklahoma County Detention Advisory Committee, Requested by Ray Vaughn, Chairman.  (Document Received)

 

Engineering

 

25.       Discussion and possible action for approval of Rural Economic Action Plan (REAP) Funds Contract, ED-2008-35 with ACOG to receive funding, in the amount of $35,000 for Deer Creek Fire Protection District Station No. 1 in Oklahoma County, District No. 3. Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

26.       Discussion and possible action for approval of Rural Economic Action Plan (REAP) Funds Contract, T-2008-37 with ACOG to receive funding in the amount of $50,000 for intersection improvements at NW 206th and MacArthur Blvd, in Oklahoma County District No. 3. Requested by Stacey Trumbo, P.E., County Engineer.  (Document Received)

 

Environmental Health and Safety

 

27.       Discussion and possible action to receive Safety and Health Inspection Report from the Oklahoma Department of Labor and the documentation showing compliance with such recommendations as performed by the Sheriff’s Department.  The Department of Labor has received documentation from the County that satisfactorily closes this file. Requested by Dan Mathews, Director Environmental Health & Safety.  (Document Received)

 

Oklahoma County Clerk

 

28.       Discussion and possible action to receive Oklahoma County Performance Audit  for Drug Court and Community Sentencing July1, 2005 through May 31, 2007.  Requested by Carolynn Caudill, Oklahoma County Clerk.   (Document Received)

 

Oklahoma County Sheriff

 

29.       Discussion and possible action for approval of FY 2008-2009 Contract Renewal for the Jail Services Agreement between the City of Warr Acres and Oklahoma County for the boarding of municipal prisoners.  City of Warr Acres agrees to pay the County a rate of $41.35 per prisoner per day. This agreement shall commence on July 1, 2008, and terminate on June 30, 2009. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

30.       Discussion and possible action for approval of FY 2008-2009 Contract Renewal for the Jail Services Agreement between the City of Harrah and Oklahoma County for the boarding of municipal prisoners.  City of Harrah agrees to pay the County a rate of $41.35 per prisoner per day.  This agreement shall commence on July 1, 2008, and terminate on June 30, 2009.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

31.       Discussion and possible action for approval of renewal of License Agreement between General Growth Management, Inc., and the Board of County Commissioners of Oklahoma County for the operation of the Sheriff substation at Quail Springs Mall, which will be open to the public all mall hours seven days per week.  The Oklahoma County Sheriff’s Office shall provide the following services:  criminal record checks, processing paperwork, property damage reports, fingerprinting, and distribution of crime prevention materials.  This agreement shall begin on July 1, 2008, and end on June 30, 2009.  Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney.  (Document Received)

 

32.       Discussion and possible action for acceptance of Agreement for payment of additional billable days per terms of the boarding contracts for fiscal year 2006-2007 and fiscal year 2007-2008 between the City of Oklahoma City and the Sheriffs Office. Requested by John Whetsel, County Sheriff.  (Document Received) 

 

Recurring Agenda Items:

 

33.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

34.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

35.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

36.       Commissioner comments/general remarks:

 

37.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

38.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

                  CW09034- Miscellaneous Print Services

 

39.       Adjourn at __________ until 9:00 a.m., Wednesday, August 20, 2008.

 

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                          County Clerk Deputy and Director of Clerks of the Board