BOARD OF COUNTY COMMISSIONERS

Third Amended

Regular Meeting Agenda

 

9:00 a.m.

Wednesday, September 10, 2008

320 Robert S. Kerr, Room 103

Oklahoma City, OK

 

1.                  Call to order.

 

2.                  Notice of the meeting was posted Friday, September 5, 2008.

 

3.                  Prayer and Pledge of Allegiance.

 

4.                  Approve the minutes of the meeting of September 2, 2008, prepared by the County Clerk as authorized by statute (19 O.S. § 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.

 

5.                  Discussion and possible action to receive the recognition and congratulations to the Oklahoma County Juvenile Detention Center for undergoing and passing the American Correctional Association audit for accreditation. The Detention Center was found to be 100% compliance with the 30 applicable mandatory standards and of the 388 non-mandatory standards applicable to Detention, only one was found to be out of compliance for a score of 99.7%.  The Oklahoma County Juvenile Detention Center has been accredited since 1990. Requested by Lawrence E Hicks Director of Juvenile Bureau  (Document Received)

 

The following items, No. 6 through 9, are consent items and are routine in nature:

 

6.         Approve Workers’ Compensation claim payments from Consolidated Benefits Resources in the amount of $8,090.75 for period ending September 2, 2008, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

7.         Approve Employee Benefit Trust Warrant No. 449540 through 450041 for Oklahoma County in the amount of $82,320.79 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office.  (Document Received)

 

8.         Receive canceled checks as follows:  (Document Received)

 

   Nora Sheerer, Check No. 1001300418, dated August 13, 2008 in the amount of $45.00, Lost Check not to be reissued.

 

   International Pipe Supply, Check No 111062630, dated July 25, 2007 in the amount of $92.00, Lost Check not to be reissued.

 

   Jason L Ledford, Check No. 820107362, dated August 29, 2008 in the amount of $346.01, Check will not be reissued.

 

   Lance M McWhorter, Check No. 820107424, dated August 29, 2008 in the amount of $539.03. Check will not be reissued.

 

 

9.         Receive the following litigation:

 

                        CJ-2008-7855: Petition to Quiet Title, Summons

 

                        CJ-2008-4602: Notice of Sheriff’s Sale

 

                        CoxCom, Inc.: Petition for determination of effective competition

 

                        Case No. CIV-08-875M: Complaint

 

End of Consent Docket

 

District No. 1

 

10.              Discussion and possible action of a Mutual Cooperation Agreement between the City of Oklahoma City and Oklahoma County pursuant to Title 69 O.S. § and 1903 B; providing for maintenance, construction and repair of a portion of the roads, streets and highways within the municipal limits of the city that are a continuation of or a connecting link in Oklahoma County’s Highway System, more specifically NW 63rd street between Westminster and Henney. Total cost of the project is $358,182.58.  The City of Oklahoma City agrees to reimburse the County for materials in an amount not to exceed $350,000.  District No. 1 portion of the funding for the labor and equipment will come from its Highway Cash Appropriations.  This agreement shall become effective upon approval of all parties and shall terminate on June 30, 2009.  Requested by Willa Johnson, Commissioner, District No. 1, and approved as to form and legality by John Jacobsen, Assistant District Attorney.  (Document Received)

 

11.              Discussion and possible action to approve Resolution No. ______ establishing the appointment of Reverend George Edwin Young, Sr., as the Board of County Commissioner’s member to the Oklahoma County Adult Detention Advisory Committee. Requested by Willa Johnson, Vice-Chair.

 

District No. 2

 

12.       Discussion and possible action to receive by the Board as a matter of public record, a letter dated August 22, 2008, from the Assistant District Attorney John Jacobson to County Commissioner Brent Rinehart, stating the statutory guidelines relating to the extent of his participation in regards to BOCC agenda items.  Requested by Brent Rinehart, District No. 2  (Document Received)

 

13.       Discussion and possible action to approve, Resolution No.______ to provide a citizens appointee of ACOG Voting Membership on the Adult Detention Center Advisory Committee as a replacement for the Oklahoma County Sheriff’s Fraternal Order of Police citizen appointee.  Requested by Brent Rinehart, District No. 2  (Document Received)

 

14.       Discussion and possible action to receive amendment approved by the Bureau of Indian Affairs (BIA) regarding funding for Oklahoma County Project 2-2008-A, (BIA bridge B-850) replacement of a concrete bridge on Triple X Road,  This amendment increases the BIA portion of funding to $830,845.00 from $650,800.00.  Requested by Brent Rinehart, District No. 2  (Document Received)

 

District No. 3

 

15.       Discussion and possible action to approve lease between Board of County Commissioners of Oklahoma County, and the United States of America, United States Air Force, or in the manner in which the United States of America needs to execute the lease for the GM facility and to allow the Board of County Commissioners of Oklahoma County to execute all necessary documents to complete said transaction, including but not limited to all closing documents and signatures on behalf of the Board of County Commissioners of Oklahoma County necessary between GM, the County and the United States of America, United States Air Force or in the manner in which the United States of America requires. Approved as to form and legality by John M. Jacobsen, Assistant District Attorney, and requested by Ray Vaughn, Chairman

 

Engineering

 

16.       Discussion and possible action for acceptance of plans and to sign the Title Sheet proposed Oklahoma County Project, 3-2004-A, bridge and approaches over Bluff Creek, 0.9 miles North of NW 178th Street.  The plans were prepared by Todd Engineering, Inc.  Requested by Stacey Trumbo, P.E. Engineer.  (Document Received)

 

17.       Discussion and possible action for approval of amended Surface Transportation Program Resolution No._______ for Oklahoma County Project 2-2006-B, bridge replacement over Cruthco Creek on Vicki Drive in Del City.  Requested by Stacey Trumbo, P.E. Engineer.  (Document Received)

 

18.       Discussion and possible action for approval of Land Acquisition and Relocation Services Agreement between Oklahoma County and Smith-Roberts Land Services, Inc. for Oklahoma County Project E-2008-D, Crutcho Creek Mitigation Project. Requisition No. 10902535 has been issued to Smith-Roberts Inc. in the amount of $293,000.00 from County Bonds 2008/Flood Control-Crutcho Creek Hazard Mitigation/Other Services (2032/1204/55370) contingent upon encumbrance of funds. This item is requested by Stacey Trumbo, County Engineer and has been approved as to form and legality by John Jacobsen, Assistant District Attorney

 

Oklahoma County Sheriff

 

19.       Discussion and possible action for approval of submission of the Federal Annual Certification Report for the Chairman’s signature.  The report will then be filed with the United States Department of Justice and the United States Department of Treasury, as required, to maintain eligibility for the receipt of Federal Asset Forfeiture funds and equipment.  Requested by John Whetsel, Oklahoma County Sheriff. (Document Received)

 

Recurring Agenda Items:

 

20.       Approve all claims, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

21.       Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201.  (Document Received)

 

22.       Citizen participation:  Any citizen wishing to address the Board of County Commissioners may do so at this time.

 

23.       Commissioner comments/general remarks:

 

24.       New business:  In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.

 

25.              Executive Session for the purpose of discussing the following:

 

Discussion concerning in the matter of Coxcom, Petition for the determination of effective competition, PSID No. 001320 filed with the Federal Communications Commission.

 

26.       Action concerning in the matter of Coxcom, Petition for the determination of effective competition, PSID No. 001320 filed with the Federal Communications Commission.

 

27.       Opening of the following bids and/or Requests for Qualifications.  Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.

 

CW09001 – Harley Buy Back Program

 

10901298 – County Bridge Project-Dist. #2

 

CW09028 – Janitorial Supplies

 

28.       Adjourn at __________ until 9:00 a.m., Wednesday, September 17, 2008.

 

NAME OF PERSON REPORTING:  Carolynn Caudill, County Clerk

 

TITLE:  SECRETARY TO:  Board of County Commissioners

 

SIGNATURE:  Carolynn Caudill, by:                                                                                             ­­­­­­­­­­ ­ 

                           County Clerk Deputy and Director of Clerks of the Board