BOARD OF
Regular Meeting Agenda
Wednesday, September 24, 2008
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, September 19, 2008.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes of the meeting of Special Meeting
of September
18, 2008 at 1:30 p.m., and Special Meeting of September
18, 2008 at 2:00 p.m., prepared by the
5. Discussion and approval of Resolution No.______ expressing condolences to the family of Delbert Burnett. Requested by Willa Johnson, Vice-Chairman.
6. Discussion and possible action to
receive a presentation from the
The
following items, No. 7 through, 15 are consent items and are routine in nature:
7. Approve
Workers’
Compensation claim payments from Consolidated Benefits Resources in the
amount of $13,952.98 for period ending September 16, 2008, pending notification
of encumbrance to
8. Approve
Employee
Benefit Trust Warrant No. 450583 through 451110 for
9. Receive canceled checks as follows: (Document Received)
Alonzo R Taylor, Check No. 1001197524, dated September 19, 2007, in the amount of $110.00, Lost Check to be reissued.
10. Receive Monthly Report of Fees for the month of August 2008: (Documents Received)
Sheriff Fees $ 137,137.00
Law Library Fees $ 40,062.92
Revolving Fund Fees $ 50,560.41
Drug Court User Fees $ 7,777.50
County Sheriff $ 1,405,608.56
County Assessor $ 1508.00
Juvenile Bureau $ 236,652.34
Court
Fund Bank
of
Beginning Balance $ 1,089,378.14 $ 813,181.05
Deposits & Canc. Vouchers $ 1,117,195.64 $ 58,775.31
Disbursements $ 648,323.08 $ 7,313.39
Ending Balance $ 1,558,250.70 $ 864,642.97
12. Receive Depository Fund Accounts
Summary for the month of August 2008.
Requested by Forrest “Butch”
13. Recommendation for approval of Tort Claim No. 2008-49, Kathryn Coit, date of accident, April 1, 2008, for the amount of $750.00, as requested by Ian Wolfe, Safety Coordinator, Environmental Health and Safety. (Document Received)
14. Receive the following litigation:
Casillas letter of notification regarding July 22, 2008, Bankruptcy filing from SemGroup L.P.
CJ-2008-8290: Summons and Petition
CJ-2008-7815: Summons and Petition
CJ-2008-8349: Summons, Notice of Pendency, and Petition
15. Approval of Transcript
of Proceedings from the
Hidden Valley Investments 01-608-1875; Neas Addition; Lots 3 & 4; Block 007
Hidden Valley
Investments 03-115-9240;
001
Hidden Valley Investments 03-323-1800; Ross hts 2nd blk 28; Lots 9 thru 12; Block
028
Hidden Valley Investments 07-193-0520;
West Lawn Garden Addition; w140ft;
Hidden Valley Investments 14-627-0370;
Days Garden Addition; Lot 37 & ely 4ft of
Hidden Valley Investments 03-661-3010; Roanoke Place Addition; n85ft; Lots 11 & 12; Block 001
Hidden Valley Investments 09-399-8810; Schillings Addition; Lots 6 & 7; Block
035
Hidden Valley Investments 09-399-8855; Schillings Addition; Lots 12 & 13; Block
035
Hidden Valley Investments 09-833-2930; Eckroat Addition; s50ft of n 150ft of
w160ft; Block 006
Commonwealth Funding Group 08-634-6160; Wilmont Place Addition; e ½ lot 26 & all
Lots 27 thru 29; Block 009
World Missions Unlimited 501C3
A Charitable
Foundation 09-483-7605;
011
Hidden Valley Investments 07-238-5700; Jones Grove Addition; Lots 21 thru 24;
Block 014
UB-V, Inc 14-287-3366;
Green Pastures Addition;
UB-V, Inc 14-287-3367;
Green Pastures Addition;
UB-V, Inc 14-373-8805;
Caulks Victory Sub Addition;
World Missions Unlimited
A Charitable
501C3 Foundation 07-193-0760;
Block 002
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate
transactions. Requested by Forrest
“Butch” Freeman,
End
of Consent Docket
16. Awards. Tabulation of bids from the Central Purchasing Department with recommendation for selection of lowest and best bid:
10902339-Optical Scan Voting Device Ballot Tubs
CW09028-Janitorial Supplies
District No. 3
17. Discussion and possible action to authorize Chairman's signature certifying David Barnes, Director of Emergency Management, as Oklahoma County's Point of Contact (POC) for the purpose of reporting disasters and emergencies and the events associated with them to the Oklahoma Department of Emergency Management (OEM). This item requested by Commissioner Ray Vaughn, Chairman. (Document Received)
18. Discussion and
possible action to approve Resolution
No._____ appointing members to the Oklahoma County Detention Advisory
Committee, and establishing goals and objectives. This item requested by Commissioner
Ray Vaughn, Chairman. (Document Received)
Engineering
19. Discussion
and possible action for approval of engineering claim to ODOT
for County Bridge and Road Improvement Fund (CBRIF) for Oklahoma County
1-2006-C-BR, BRF-155C-(597)CO, bridge and intersection of
20. Discussion and possible action for approval of Amendment No. 1 to the engineering contract between Triad Design Group and Oklahoma County to add the intersection of MacArthur Boulevard and Covell Road to the plans for E-98-A, construction of a new roadway on Covell Road from MacArthur Boulevard to Santa Fe Avenue. Requisition No. 10902748 has been issued to Triad Design Group in the amount of $48,900.00 from General Government/Dist No. 3/Professional Services-A&E (1110/9300/54454) contingent upon funds. This item is requested by Stacey Trumbo, P.E. County Engineer, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
21. Discussion and possible action for approval of Right
of Entry between The Benham Companies, LLC and
A part of the North Half (N/2) of the South
Half (S/2) of the Northwest Quarter (NW/4) of Section 24, Township Eleven (11)
North, Range Two (2) West of the Indian Meridian, Oklahoma County Oklahoma,
being more particularly described as follows: Commencing at the Northwest
Corner of the NW/4 of Section 24; Thence due South, along the West line of said
NW/4 a distance of 1981.77 feet (1981.67 feet measured); Thence South 89º53’26”
East (South 89º41’15” East measured), a distance of 400 feet to a Point of
Beginning; Thence continuing South 89º53’26” East (South 89º41’15” East
measured), a distance of 920.00 feet (919.95 feet measured); Thence due North,
parallel with the west line of said NW/4 a distance of 220.00 feet (220.43 feet
measured; Thence North 89º53’26” West (North 89º41’15” West measured); a
distance of 920.00 feet (919.95 feet measured); Thence due South, parallel with
the West line of said NW/4 a distance of 220.43 feet (220.43 feet measured) to
the Point of Beginning.
Tract 2:
A part of the Northwest Quarter (NW/4) of
Section 24, Township Eleven (11) North, Range Two (2) West of the Indian
Meridian, Oklahoma County Oklahoma, being more particularly described as
follows: beginning at the Southwest Corner of the N/2 of the S/2 of the NW/4 of
Section 24, Township 11 North, Range 2 West of the I.M.; Thence East along the
South line of said N/2 S/2 NW/4 1320.00 feet to the point of beginning; Thence,
N 00º19’12”West 660.75 feet to a point on the North line of said N/2 S/2 NW/4;
Thence East along said North Line 329.63 feet; Thence, S00º19’12”East 660.74
feet; Thence, West 329.63 feet to the Point of Beginning.
The Benham Companies, LLC has been awarded a
project to design and build a large aircraft fuel systems maintenance facility
at Tinker Air Force Base. This Right of Entry commences upon approval of the
Board and expires June 30, 2009 with the right of year to year renewal. This
item is requested by Brent Rinehart,
Oklahoma
County District Attorney
22. Discussion
and possible action to approve the Insurance
Service Agreement between The Board of County Commissioners of
23. Discussion and possible action to complete
any outstanding requirements necessary for the Board of County Commissioners of
Oklahoma County regarding the purchase of the GM facility and to lease the GM
facility to the United States Air Force, including but not limited to receipt
and execution of any and all documents, ratification of the transfer of any
funds necessary for the purchase of the GM facility or closing costs associated
with such transaction, recording instruments, filing and recording of any and
all deeds and/or leases necessary, and execution, if not already performed, of
authorized signatures by the board on any policy of insurance or sale deed
covering the GM property. Submitted by John M. Jacobsen, Assistant District
Attorney.
24. Discussion and possible action to approve and
accept Resolution
No._____ for Final Plat of
Territory Ridge “(A Private Road Subdivision)” and authorizing the plat to be
placed on record. The Planning
Commission approved the Final Plat of Territory Ridge on September 18, 2008. An Irrevocable Standby Letter of Credit dated October 10, 2007, in the amount of
$6,920.00, was previously posted by the principal to assure erosion controls
for one (1) year during construction.
The roads were completed and satisfactory test results were provided
that meet Oklahoma County Road Standards.
Said roads were inspected and approved by the Highway Superintendent for
District No. 1 and the
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion and possible action to approve Resolution No. __________ approving Blanket Purchase Orders as submitted by each department, list available for inspection in the office of the County Clerk, Room 201. (Document Received)
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioner comments/general remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. § 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Executive Session for the purpose of discussing the following:
Pursuant to Title 25 O.S. § 307(b)(4) for confidential communications with Board’s Attorney to discuss Kristy Parrick V. BOCC, et al., Case No. CJ-2008-6209 and the upcoming mediation scheduled October 9, 2008; appoint county representative to attend mediation and discuss settlement amounts, if any.
31. Action taken on communications with Board’s Attorney to discuss Kristy Parrick vs. BOCC, et al., Case No. CJ-2008-6209 and the upcoming mediation scheduled October 9, 2008; appoint county representative to attend mediation and discuss settlement amounts, if any.
32. Opening of the following bids and/or Requests for Qualifications. Any vendor wanting to review the bids or RFQs may see the Purchasing Agent immediately following this meeting.
10901880- Total Station
10902200-
10902213- Padfoot Vibrator Compactor-Dist. #1
33. Adjourn at __________ until 9:00 a.m., Wednesday, October 1, 2008.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn Caudill, by:
County Clerk Deputy and Director of Clerks of the Board